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Administration Assistant –  Netcare Hospital

ROLE PROFILE

Role title: Administration Assistant
Division:
Hospitals
Location:
Netcare Milpark Hospital
Reporting structure:
Unit Manager




Closing date:
12 October 2022




ROLE
SUMMARY
The incumbent is responsible for assisting the Oncology Nurse Navigator(s) with any administration work.




KEY WORK OUTPUT AND ACCOUNTABILITIES

OPERATIONAL EXCELLENCE

  • General Administration
  • Request and collect feedback letters from doctors
  • Assist navigators with making appointments for patients
  • Create patient profiles on SAP to generate PMI numbers
  • Capturing data in SharePoint Tools
  • Reviewing accuracy of navigators’ data capturing
  • Stock management
  • Manage navigator calendar
  • Uploading documents to patient portal
  • Spot checks on timeliness and accuracy of navigator capturing
  • Query Resolution
  • Handle all administrative queries

KEY WORK OUTPUT AND ACCOUNTABILITIES
GROWING WITH PASSIONATE PEOPLE

  • Teamwork
  • Actively participate as a member of a team to achieve goals
  • Personal and professional development
  • Active involvement in own professional development to maintain a satisfactory level of skill and knowledge.
  • Keep up to date with Netcare’s evolving policies and procedures.
  • Build and maintain stakeholder relationships
  • Work effectively and co-operatively with others to establish and
    maintain good working relationships that are mutually beneficial.
  • Develop collaborative relationships to help accomplish work goal.


SKILLS PROFILE
EDUCATION
Required

  • Grade 12 or equivalent NQF Level 4 Qualification

 



WORK EXPERIENCE
Preferred

  • 2-3 years’ experience in an administrative role




KNOWLEDGE

Essential

  • Working knowledge of Microsoft Office




PHYSICAL REQUIREMENTS

In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.




NON MANAGERIAL/ SPECIALIST SKILLS

Coaching Others

  • The capacity to recognise development areas in others and support them to
    facilitate personal development through coaching.

    Leading and Managing Change
  • The capacity to implement and support change initiatives and to provide
    leadership in times of uncertainty

 



Performance Development

The ability to evaluate and develop different levels of capacity within a team to achieve set objectives.
Taking Action
Capable of recognising the need for action, considering possible risks and taking responsibility for results.
Decision Making
Capable of making decisions timeously and taking responsibility for the consequences.
Managing Self
Capacity to plan, organise and control own work environment by setting appropriate priorities and achieving set objectives within a given time frame. Customer Focus and Service.



Delivery
The capacity to identify and respond to the needs of *internal and external customers.

Internal and external customers include patients, doctors, colleagues, suppliers, visitors, vendors and any other person that requires a relationship
Adapting and Responding to Change Capable of supporting and advocating change initiatives and managing own reaction to change.
Continuous Improvement
The capacity to improve systems and processes to facilitate continuous improvement.
Personal Work Ethic
Capacity to instil an ethic of quality and consistency in self and others.
Building Relationships
Capacity to establish constructive and effective relationships.
Communication
The capacity to clearly present information, either written or verbal.
Teamwork
Capacity to cooperate with others to work towards a common goal.
Technical Knowledge
The capacity to perform a technical function to required standards.




LEADERSHIP SKILLS

Visioning
The ability to provide direction in terms of action towards certain future outcomes.

Empowering Creating conditions of willingness and participation amongst teams by providing sufficient, encouragement, information, resources and authority to make the necessary decisions to accomplish tasks. Energising Having the capacity to motivate and mobilise, impart strength, vitality and enthusiasm to teams to actualise the organisation’s vision of the future. Designing and aligning Ensuring the optimal alignment of employee behaviour with the organisation’s vision and values.



Rewarding and feedback Fostering a performance culture by creating a framework of appropriate incentives and rewards to direct and motivate the achievement of desired performance behaviours and goals. Team building Creating team players and team effectiveness by using appropriate methods and a flexible interpersonal style to instil a cooperative atmosphere conducive to building a cohesive team.



Outside orientation Awareness of outside constituencies, emphasizing particularly the need to respond to the requirements of customers, suppliers, partners, shareholders
and other interest groups, such as local communities affected by the
organisation.
Global mindset Possessing a global frame of reference that enables one to scan the external world environment for different perspectives and to adopt successful practices.
The capacity to inculcate a global mentality in others by instilling shared values and cross cultural sensitivity.



Tenacity The capacity and courage to persevere with one’s purpose in a persistent and determined manner despite opposition or setbacks, until the desired objective is obtained or it becomes clear that the objective is no longer attainable.
Inspiring others, through active example, to have the courage of their
convictions.

Emotional intelligence
The capacity to foster trust and create an emotionally intelligent workforce whose members know themselves and know how to deal respectfully and
understandingly with others. The ability to regulate and manage one’s emotions in a healthy and productive manner.

Life balance
Articulating and modelling the importance of the need for life balance for the long term welfare of oneself and one’s employees.
Resilience to stress
Appropriately balancing these various pressures to maintain stable performance.



VALUES AND BEHAVIOURS
Netcare Values

At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about truth in all our actions. We are passionate about quality care and professional excellence.

Care – The basis of our business. The professional, ethical patient care and services we offer at every level of the organisation.

 



Truth – The crucial element in building relationships that work. Open
communication with honesty and integrity is essential.

Dignity – An acknowledgement of the uniqueness of individuals. A
commitment to care with the qualities of respect and understanding.

Compassion – We engage everyone with empathy and respond with acts of compassion in all interactions with our patients and their families.

Participation – The willingness and desire to work in productive and creative partnerships with others and the commitment to communicate.

 



The Netcare Way Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:
I always greet everyone to show my respect.

I always wear my name badge to show my identity.

I am always well groomed to show my dignity.

I always practise proper hand hygiene to show my care.

I always seek consent to show my compassion.

I always say thank you to show my appreciation.

I always embrace diversity to show I am not a racist.

 



APPLICATION PROCESS NETCARE IS AN EQUAL OPPORTUNITY EMPLOYER

The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy. Netcare actively supports the recruitment of people
with disabilities.


Interested candidates who meet the above criteria are requested to e-mail a detailed CV to
Justin.Williams@netcare.co.za

 



Please note
Please note that reference checks for internal applicants will be conducted with the current and past Netcare direct line managers of the applicant and the relevant Netcare HR Managers. Employees are therefore encouraged to discuss internal job applications with their direct line manager to ensure that the line manager is aware of the application.

 



The terms and conditions of employment relating to the function which you have applied for will be based on those that exist in the Division within which you will be employed. In the event of a candidate having any disability that may impair the individual’s ability to perform the job function, the candidate must kindly inform the employer so that an assessment for reasonable accommodation can be made.

 



By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes (should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent.

 



If your application is not successful, we retain your CV and other information provided for a period of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner.


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