OFFICE ADMINISTRATOR

PROVINCIAL OFFICE ADMINISTRATOR

 

Salary level: 08

Remuneration: R359,517 per annum (Other benefits include Housing and Medical-Aid allowances, 13th Cheque and Provident fund)

Ref number: 11/2023

 

The purpose of the position: To manage, support, and assist the Provincial Manager with diary management, and execution of various administrative functions in the Division. In addition, gather information, type documents, compile reports, file and keep records in line with the standard operating procedure.

Requirements: Grade 12 or Matric certificate, National Diploma in Administration or Secretariat Diploma, at least 3 years’ secretarial /administration work experience.

 

 

Competencies: Good interpersonal skills. Customer service. Communication. Computer literacy. Report writing. Diary management. Cost control. Project administration. Records management. Planning and Organising. Teamwork. Attention to detail. Self-management. Results driven.

 

Key Performance Areas: Manage the Provincial Manager’s diary. Provide secretarial service to the Division. Schedule meetings and other appointments and coordinate all logistical arrangements for the meetings such as venue, arrange the speakers accommodation, refreshments, and process travel claims. Ensure that all information (reports, agendas,
minutes, etc.) is available for the scheduled meetings. Manage the switchboard, screen and receive visitors to the office.

 

Provide secretarial service for the office, manage records and filing. Maintain a professional image of PanSALB at all times. Keep up to date with new developments and changes within the responsible area, the Division, and the organisation as a whole. Actively share the workload and responsibilities of the team as and when required. Maintain ownership of own work, performance management and development. Prepare and submit relevant monthly reports and ad hoc reports.

PanSALB is an equal opportunity, affirmative action employer and we promote diversity, equity and inclusion in the workplace (race, gender and disability). Prospective candidates whose transfer/ promotion/ appointment promotes employment equity and affirmative action will receive preference. Prospective candidates will be subjected to verification checks which include, personnel security checks, criminal record, identity checks, etc. Candidates may undergo a competency assessment.

 

 

HOW TO APPLY:

Applications must be submitted on a signed and dated PanSALB Application Form, obtainable from our website www.pansalb.org and must be accompanied by a comprehensive CV, copies of Identity Document, Grade 12/Matric certificate and/or qualifications. Incomplete applications or late applications will not be considered. It will be expected of candidates to be available for interviews on the date, time and place determined by PanSALB.

Interested individuals are invited to submit their applications at applications@pansalb.org quoting the reference number and the position in the subject line of your email. If you have not been contacted one month after the closing date, kindly consider your application as unsuccessful. Correspondence will only be entered into with
short-listed candidates.

 

 

For more information visit www.pansalb.org/vacancies

 

Closing Date:
31 October 2023

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