GENERAL ADMIN CLERKS X5

The Department of Higher Education and Training – General Admin Clerks x5

BRANCH: OFFICE OF DIRECTOR-GENERAL
CHIEF DIRECTORATE: EXECUTIVE SUPPORT AND COORDINATION
POST: GENERAL ADMINISTRATION CLERK (REF NO: DHET79/10/2023)

BRANCH: SKILLS DEVELOPMENT
COMPONENT: HUMAN RESOURCES DEVELOPMENT COUNCIL (HRDC)
POST: GENERAL ADMINISTRATION CLERK: PLANNING, MONITORING, EVALUATION AND REPORTING (REF NO: DHET80/10/2023)

BRANCH: TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING
DIRECTORATE: TVET MONITORING AND EVALUATION
POST: GENERAL ADMINISTRATION CLERK (REF NO.: DHET83/10/2023)

RANCH: TECHNICAL VOCATIONAL TRAINING AND EDUCATION
DIRECTORATE: EXAMINATION MANAGEMENT AND MONITORING
TWO (2) POSTS: GENERAL ADMINISTRATION CLERKS (ADMINISTRATION SUPPORT AND REGISTRATIONS OF CENTRES, AND CLAIMS (REF NO.: DHET85/10/2023)

SALARY: R202 233 per annum (Level 5)

REQUIREMENTS: An appropriate National Certificate/ Senior Certificate/Grade 12 certificate (Vocational) (NCV) level 4 certificate. A minimum of one (1) to two (2) years of relevant Clerical/ Administrative work experience is required. An appropriate national diploma in Public Management or Public Administration will be an added advantage. Knowledge of administrative and/or clerical duties in the Deputy Director-General’s office or higher office; ability to capture data; operating a computer; collecting statistics. Knowledge of procedure in terms of the working environment and the legislative framework governing the Public Service; Computer literacy and the use of the following computer applications: MS Word, Excel, PowerPoint, and Outlook. Planning and organizing; Good verbal and written communication; client orientation and customer focus, working independently or with limited supervision, accountability, ethical conduct, and professional writing and report writing skills.

DUTIES: The incumbent will be responsible for rendering general clerical support services: record, organize, store, capture and retrieve correspondence and data (line function); update registers statistics; handle routine enquiries; make photocopies and receive or send facsimiles; distribute documents/ packages to various stakeholders as required; keep and maintain the filing system for the component; type letters and/or other correspondence when required; keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component; liaise with the external and internal stakeholders in relation to the procurement of goods and services; obtain quotations, and complete procurement forms for the purchasing of standard office items; stock control of office stationery. Keep and maintain an asset register of the component: maintain a leave register; keep and maintain personnel records; keep and maintain an attendance register; arrange travelling and accommodation. Provide financial administration support services in the component: Capture and update expenditure in the component; check the correctness of substance and travel claims of the officials and submit for approval; handle telephone accounts and petty cash for the component.

Enquiries: Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365

HOW TO APPLY:

DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions. Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to compete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.

The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous
employment verification). Applications received after the closing date will not be considered.
“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation. Women and people living with disability will receive preference in all DHET posts”.

CLOSING DATE: 24 November 2023