Office of the Chief Justice is hiring Administration Clerks

Office of the Chief Justice: Administration Clerks x6 positions

The Office of the Chief Justice invites interested and suitably qualified candidates to apply for the position of Administration Clerk to be based in KwaZulu-Natal, Gauteng, North West and Western Cape.

Position: Administration Clerk
Salary: R216 417 – R254 928 per annum
Location: KwaZulu-Natal, Gauteng, North West and Western Cape
Closing Date: 17 May 2024

All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Operate the recording machine and recording of court proceedings ensure integrity of such documents. Preparing and setting up the recording machine and make sure that the recording machine and microphones is functioning properly. Report all malfunctions on the machine. Make sure the recording is on before court starts. Make sure all voices are audible. Exporting cases.
Downloading proceedings on RW-CD. Keep record of all the requests made for transcription and record time spent in court per case. Document scanning and data capturing. Provide any other administrative support as required by the Judiciary, Court Manager and/or supervisor.

ENQUIRIES: Technical Enquiries: Mr M Zondi Tel No: (034) 492 0269 /034 492 0288
HR Enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals

ADMINISTRATION CLERK REF NO: 2024/37/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a performance agreement.
CENTRE : KwaZulu Natal Division of The High Court, Durban

REQUIREMENTS : Matric Certificate and computer literacy. Experience in Clerical/ administration functions relating to Finance, SCM and Asset Management and knowledge of basic financial operating systems (PERSAL, BAS, JYP etc.) will be an added advantage.

Skills and Competencies: Good communication skills (written and verbal), good interpersonal and public relations skills, good administration and organizational skills and customer service skills and ability to work under pressure. Relevant experience in Provisioning Administration/Supply Chain Management and Financial Management, demonstrate a sound understanding of the PFMA, Treasury Regulations, PPPFA, supply Chain Management Guidelines and other related prescripts. Knowledge of the Public Sector procurement process, rules and regulations. Basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics; A valid driver’s licence.

All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Keep and update all records on the asset register, Bar code all newly acquired assets, conduct quarterly asset verification and ensure that assets in the register matches the condition and existence, Identify assts for disposal and facilitate the transfer thereof, perform reconciliation of JYP and BAS asset register, Update records of leases on assets and maintain copies for audit purposes, report and follow up on losses reported to Legal Liability and update asset register according to asset status. Facilitate the movements of assets, update of inventory lists and assets register, compile daily, weekly and monthly statistics, Handle internal and external enquiries, follow supply chain management processes to procure assets, Render Financial Accounting transactions, Receive invoices, Check invoices for correctness, verification and approval, Process invoices (e.g. capture payments), Filing of all documents, Collection of cash, Capture all financial transactions and assist with general office administrative duties.

ENQUIRIES : HR Enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723
Technical Enquiries: Mrs K Marais Tel No: (031) 492 5562
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

ADMINISTRATION CLERK (DCRS) REF: NO: 2024/39/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a performance agreement.
CENTRE : Western Cape Division of The High Court: Cape Town

REQUIREMENTS : Matric certificate or equivalent qualification. Appropriate experience in general administration or court related functions with regard to court recordings and / or case flow management. Drivers licence Understanding of confidentiality in Government Skills and Competencies: Good communication (written and verbal)Computer literacy ( MS Office ) Good interpersonal skills, good public relations skills Ability to work under pressure and to solve problems Customer service Document management.

All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Test and operate court recordings equipment and ensure the safekeeping and maintenance thereof; Record court proceedings; Provide administrative and case flow management support in general to the court as required by the Judiciary, Chief Registrar. Court Manager and/ or Supervisor.

ENQUIRIES : Technical/HR related enquiries: Ms M Baker Tel No: (021) 469 4032
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

ADMINISTRATION CLERK REF NO: 2024/41/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a performance agreement.
CENTRE : Gauteng Provincial Service Centre: Johannesburg

REQUIREMENTS : Matric certificate. A minimum of (1) year relevant experience will be an added advantage. Job knowledge. Good communication skills (verbal and written).
Interpersonal relations skills. Flexibility. Teamwork. Planning and organisation skills. Computer literacy (MS Office).

Skills and Competencies: Accuracy and Attention to detail. Computer literacy (MS Office). Good communication skills (written and verbal). Good administration and organisational skills. Good interpersonal and public relations skills. Ability to work under pressure, independently and self-motivated.

All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Render clerical support services within the component. Record, organise, store capture and retrieve correspondence and data. Update registers and statistics, handle routine enquiries, make photocopies and receive/send mails. Distribute documents/packages to various stakeholders as required.

Attend to all stakeholders’ enquiries and correspondences. Ensure proper filing and safekeeping of all court records. Type letters and other correspondence.
Perform variety of routine duties that are related to the activities of the Department.

ENQUIRIES : Technical enquiries: Acting DCO Tel No: (010) 494 8533
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

ADMINISTRATION CLERK: CRT REF NO: 2024/42/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a performance agreement.
CENTRE : North West Division Of The High Court

REQUIREMENTS : Matric certificate or equivalent qualification. A minimum of one-year relevant experience. A valid Driver’s license. Skills and

Competencies: Job Knowledge. Good Communication skills (verbal and written). Interpersonal relations skills. Flexibility. Team work. Planning and organization skills. Computer literacy (MS Office). All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Perform digital recording of court proceedings locally and at circuit courts, and ensure integrity of such documents. Maintenance of criminal record books and charge sheets, writing and tracing of summonses and writing of witness fees book. Completion and issuing of committal warrant of arrest. Provide administrative support in general court and case flow management.
Completion of case documents (charge sheet) and other court documents.
Document scanning and data capturing. Provide any other administrative support as required by the judiciary, court manager and or supervisor.

ENQUIRIES : Technical Enquiries: Mr O Sebapatso Tel No: (018) 397 7065
Hr Related Enquiries: Ms B Ontong Tel No: (018) 397 7064
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

ADMINISTRATION CLERK: DCRS REF NO: 2024/43/OCJ
SALARY : R216 417 – R254 928 per annum (Level 05). The successful candidate will be required to sign a performance agreement.
CENTRE : KZN Division of The High Court: Pietermaritzburg

REQUIREMENTS : Matric certificate equivalent qualification. Experience in operating a recording machine and administration functions in a court environment will be an added advantage.

Skills and Competencies: Computer literacy (MS Office), Good communication skills (written and verbal), Good administration and organisational skills, Customer service skills and ability to work under pressure, Good interpersonal and public relation skills.

All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Operate the recording machine and recording of court proceedings ensure integrity of such documents. Preparing and setting up the recording machine and make sure that the recording machine and microphones is functioning properly. Report all malfunctions on the machine. Make sure the recording is on before court starts. Make sure all voices are audible. Exporting cases.
Downloading proceedings on RW-CD. Keep record of all the requests made for transcription and record time spent in court per case. Document scanning and data capturing. Provide any other administrative support as required by the Judiciary, Court Manager and/or supervisor.

ENQUIRIES : Technical Enquiries: Mr M Zondi Tel No: (034) 492 0269 /034 492 0288
HR Enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.

APPLICATIONS : National Office (Midrand): Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.

Gauteng Provincial Service Centre, Johannesburg/Pretoria/Land Claims: Randburg: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.

North West: Quoting the relevant reference number, direct your application to: The OCJ Provincial Head, Office of the Chief Justice, Private Bag X 2033, Mmabatho, 2735. Applications can also be hand delivered to 22 Molopo Road, Ayob Gardens, Mafikeng

KwaZulu Natal Division of the High Court: Durban/Pietermaritzburg: Quoting the relevant reference number, direct your application ton: The
Provincial Head: Office of the Chief Justice, Private Bag X 54314, Durban, 4000 Application can also be hand delivered to Office of the Chief Justice, Human Resource Management, 1st Floor, CNR Somtseu & Stalwart, Simelane Streets, Durban.

Western Cape: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can also be hand delivered to 30 Queen Victoria Street, Cape Town

CLOSING DATE : 17 May 2024

If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.