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<h1><img src="https://image-prod.iol.co.za/resize/650x366/Exxaro-is-waiting-for-green-hydrogen-technology-to-develop-to-the-point-that-it-becomes-commercially-available-before-diving-into-it-says-Mzila-Mthenjane-the-company-s-executive-head-of-stakeholder-affairs-Picture-Oupa-Mokoena-African-News-Agency-ANA?source=https://xlibris.public.prod.oc.inl.infomaker.io:8443/opencontent/objects/c0ee45bd-90e5-560b-8435-7cd070ba7e85&;operation=CROP&;offset=0x0&;resize=2362x1329" jsaction="load:XAeZkd;" jsname="HiaYvf" class="n3VNCb KAlRDb" alt="Exxaro waiting for commercial viability before shifting to green energy amid pressure to reduce dependence on coal" data-noaft="1" /></h1>
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<h1><span id="lblTitle">EXXARO IS HIRING an Admin Assistant, SHE and Sustainability</span></h1>
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<div class="header" role="button" tabindex="0"><span>Details</span></div>
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<td class="label" style="width: 20.029%;"><span class="item-label">Closing Date</span></td>
<td class="value" style="width: 79.971%;"><span class="item-label">2022/12/02</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Reference Number</span></td>
<td class="value" style="width: 79.971%;"><span class="item-label">EXX221123-3</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Exxaro Reference Number</span></td>
<td class="value" style="width: 79.971%;"><span>P40145306</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Job Title</span></td>
<td class="value" style="width: 79.971%;"><span>Admin Assistant, SHE and Sustainability</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Job Type Classification</span></td>
<td class="value" style="width: 79.971%;"><span>Permanent</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Location &#8211; Country</span></td>
<td class="value" style="width: 79.971%;"><span>South Africa</span></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Job Profile (Downloadable)</span></td>
<td class="value" style="width: 79.971%;"><a href="https://exxaro.erecruit.co/candidateapp/Handlers/FileDownload.ashx?params=4OSqwuP0HoyaU%2f7uEzjCRn35DWNhDN0if0vxTNOzFEEnZKgDZG7OYyqwIKj5A%2fJjqCmkpyMg6GGC%2bqr1CUNFpL2WKHmdevWZyP%2f%2bCjDrDJzI31XvW%2fK8yn5WwLE%2bnPEQIDiDzRE1abZEtg%2faWjuZ8ljqvACHRn2sI9OWhPbNnc5519J%2fW4ImNTXJIXmfGVBU">P40145306 &#8211; Admin Assistant SHE &; Sustainability LPN.pdf (86.93 kb) &#8211; 11/23/2022 5:45:50 PM</a></td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Job Advert Summary</span></td>
<td class="value" style="width: 79.971%;"> ;</p>
<p><strong>PURPOSE:</strong></p>
<p>• To ensure effective and efficient administration services with regard to Safety Health Environment and Community (SHEC).</td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Minimum Requirements</span></td>
<td class="value" style="width: 79.971%;"> ;</p>
<p><strong>QUALIFICATIONS:</strong><br />
• Grade 12/Standard 10 (Essential/Minimum)<br />
• Certificate Safety Management (Recommended/Desirable)<br />
• Certificate Secretarial (Recommended/Desirable)</p>
<p> ;</p>
<p><strong>EXPERIENCE: </strong></p>
<p>2-3 years Relevant experience within a heavy industry, mining or production environment as well as relevant experience within Safety Management (Essential/Minimum) Operational</p>
<p> ;</p>
<p><strong>REQUIREMENTS: </strong><br />
• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)<br />
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)</td>
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<td class="label" style="width: 20.029%;"><span class="item-label">Duties &; Responsibilities</span></td>
<td class="value" style="width: 79.971%;"> ;</p>
<p><strong>Administration and Document Control </strong></p>
<p>• Coordinate, control and distribute office administration and documentation<br />
• File and scan documentation<br />
• Capture, update, standardise data input and maintain administration and process life cycle data onto various systems<br />
• Render administrative support services (including minute taking)<br />
• Compile and coordinate Safety Health and Environmental (SHE)<br />
monthly/quarterly reports<br />
• Update and maintain data library, indexing systems, filing and archive systems<br />
• Perform regular audits on management information<br />
• Report deviations to supervisor and record, coordinate and resolve remedial decisions<br />
• Manage an archive system<br />
• Maintain confidentiality around documents at all times.</p>
<p> ;</p>
<p>C<strong>ompliance, Governance and Assurance </strong></p>
<p>• Comply with applicable processes, procedures, statutory laws and regulations<br />
• Ensure document control systems/database processes/procedure are in accordance with procedural standards<br />
• Ensure level of authorisations are applied within applicable processes<br />
• Ensure the function adheres to Exxaro Company governance, policies, standards, statutory and legal compliance. Ensure a culture of discipline</p>
<p> ;</p>
<p><strong>Customer, Stakeholder and Client Relationship Management </strong></p>
<p>• Maintain relationships with applicable internal and external customers<br />
• Attend to customer requests and complaints, conduct regular follow-ups<br />
• Render support to Safety Health Environment and Community (SHEC) Department</p>
<p> ;</p>
<p><strong>Database Management </strong></p>
<p>• Capture and release requisitions and service entries in SAP<br />
• Create requisitions for accommodation, travel, meals, visas and permits on receipt of invoices and forward to accounts payable for payment<br />
• Perform regular audits on management information<br />
• Maintain library database for reports including month reports etc.</p>
<p> ;</p>
<p><strong>Financial Support Services </strong></p>
<p>• Assist with the cost centre financial performance analysis (budget and cost centres actively managed to ensure no errors and no overspend)<br />
• Assist with the preparation of departmental budget and forecasts with the assistance of a senior member of the team<br />
• Perform monthly telephone and other cost analysis as required by the team<br />
• Through ongoing monitoring of budget and actual spend against cost centres, advice management when departmental costs are exceeding budget</p>
<p><strong>Internal Business Processes </strong></p>
<p>• Maintain meeting rooms and relevant facilities<br />
• Order and maintain stationary and refreshments<br />
• Compile quotations on request (approval by management)<br />
• Control cleaning services<br />
• Manage supplier invoices to ensure prompt and accurate payment<br />
• Assist the team with the procure-to-pay process (e.g. purchase requisitions promptly created and followed up, Goods Received Vouchers (GRV’s) /services entries done, invoice payments tracked and managed, non-adherence to procure-to-pay process escalated)</p>
<p><strong>People Management </strong></p>
<p>• Performance management: Adhere to performance management procedures<br />
• Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity</p>
<p><strong>Safe and Healthy Work Environment </strong></p>
<p>• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis<br />
• Address all unsafe practices/potential hazardous situations, rectify/report to superior<br />
• Comply with Safety Health Environment and Community (SHEC)/technical requirements<br />
• Wear applicable Personal Protection Equipment (PPE) at all times</p>
<p><strong>Team Communication </strong></p>
<p>• Communication with team members on deadlines and deliverables (to be timeous and in a format, that will assist the team members to respond accordingly)<br />
• Communicate with colleagues on latest developments that might impact the team<br />
• Communicate with the team on celebrations (birthdays, holidays and theme days) managed centrally</p>
<p>The appointment will be made in accordance with Exxaro’s Employment Equity policy.<br />
If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.</td>
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