UMALUSI IS HIRING ADMINISTRATIVE ASSISTANTS x4 POSITIONS

QR/01/15

NSC Grade 12 or NC (V) Level 4 qualification. Good communication skills (written and verbal). Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and internet). Effective project administration. The ability to work independently and work under pressure. Ability to plan and organize projects, seminars, workshops, and meetings.

Support the implementation of the operational plan of the unit. Provide administrative support in planning research projects, seminars, workshops, travel arrangements, booking of venue, and material preparation. Establish and maintain an effective filing system. Processing of claims, photocopying, preparing meeting documents, emailing, and faxing documents. Manage incoming and outgoing mail. Prepare reports from the MIS on expenditure. Draft submissions, letters, and memoranda for the Unit. Communicate with committees of Council, researchers, and assessment bodies. Tracking of budget for each activity of the unit. Take/type minutes at meetings and distribute them to the unit and/or relevant parties. Management of the filing system in the unit. Maintain the unit’s electronic and hard copy files per the file plan. Manage the flow of documents in and out of the unit. Screen telephone calls and record messages. Manage the diary for the Unit’s events. Monitor stationery supplies and the printer functions. Report on administrative processes on a regular basis and work across the sub-unit to provide administrative and process support.

Enquiries: Ms Olga Matlala or Mr Tumisho Manaka on (012) 030 0735. Applications may be submitted to the following email address: recruit.adminsir@umalusi.org.za . Failure to provide sufficient information on your detailed Curriculum Vitae will result in your application being disqualified. Closing Date: 22 February 2023. Communication will be limited to shortlisted candidates only. Umalusi encourages dynamic and competent persons and people with disabilities to apply in line with employment equity practices. Umalusi reserves the right not to fill this position.