<h2 class="single-post-title entry-title" itemprop="headline">Registry Clerk- Office of the HOD</h2>
<p><strong>Job Details</strong><br />
Department of Economic Development</p>
<p><strong>Reference Number : </strong>REFS/019086<br />
<strong>Directorate : </strong>Executive Support Services<br />
<strong>Number of Posts :</strong> 1<br />
<strong>Package : </strong>R202 233,00 plus benefits<br />
<strong>Enquiries :</strong> Lebohang Molefe/Lwandile Phaledi/ Siphiwe Nhlapho-011 355-8540/8526/8540</p>
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<p><strong>Requirements :</strong></p>
<p>Diploma/ National Diploma in Secretariat/ Archives and Records Management/ Information Management. 1-2 years’ experience in the HOD/ CEO office.</p>
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<p><strong>Duties :</strong></p>
<p>1 Handle incoming and outgoing correspondence • Receive all mail • Sort, register and dispatch mail • Distribute notices on registry issues • Undertake spot checks on post to ensure no private post is included • Lock post in postbag for messengers to deliver to Post Office • Open &; maintain remittance register. • Record all valuable articles as prescribed in the remittance register 2 Handle incoming and outgoing faxes • Incoming faxes should be delivered within 60 minutes of receipt to the intended addressee. • Record all incoming and outgoing faxes in the registry book as well as in the computer program designed specifically for registry. • Outgoing faxes, bar urgent ones, should be faxed within 30 minutes of receipt. • Compile a daily report of incoming and outgoing faxes.</p>
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<p>3 Dispatching of post • Official letters addressed to persons by name are delivered to them unopened. • Confidential envelopes are delivered unopened to the addressee. • Ensure that special registered post envelopes are used and properly sealed. • Ensure that the messenger receives a receipt from the post office. 4 Render effective filing and record management service • Opening and close files according to record classification system. • Filing/storage, tracing (electronically/manually) and retrieval of documents and files • Complete index cards for all files 5 Process documents for archiving and/ disposal • Electronic scanning of files • Sort and package files for archives and distribution • Compile list of documents to be archived and submit to the supervisor. • Keep records for archived documents. • Issue out files to officials on request</p>
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<p>HOW TO APPLY:</p>
<p>Applications to be submitted online <a href="https://jobs.gauteng.gov.za"><strong>https://jobs.gauteng.gov.za</strong></a> only. Preference will be given to applicants residing in Gauteng.<br />
Employer : Department of Economic Development</p>
<p><strong>Location : </strong>56 Eloff Street Johannesburg</p>
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<p><strong>Closing Date : </strong>16-10-2023</p>
<p>Criteria Questions<br />
Do you have the required qualification<br />
Do you have the 1-2 years experience in the Office of the HOD/ CEO</p>
<p><strong>Please Notes :</strong></p>
<p>Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.</p>
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