<h3 class="textLayer" data-main-rotation="0"><span class="markedContent"></span><span class="markedContent"><strong><span role="presentation" dir="ltr">ADMINISTRATIVE ASSISTANT</span></strong><br role="presentation" /></span></h3>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent"><br role="presentation" /><span role="presentation" dir="ltr">Hasso Plattner School of Design Thinking at UCT (d-school)</span><br role="presentation" /><span role="presentation" dir="ltr">Centre for Higher Education and Development (CHED)</span></span><span class="markedContent" id="p109R_mc0"><br role="presentation" /><span role="presentation" dir="ltr"></span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc0"><span role="presentation" dir="ltr">The Hasso Plattner School of Design Thinking at UCT (d-school), is an education, training and research school that offers</span><span role="presentation" dir="ltr">programmes in design led thinking to undergraduate and post graduate students who are registered at UCT. The school also </span><span role="presentation" dir="ltr">offers</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">executive</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">professional</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">programmes</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">to</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">the</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">private</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">and</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">public</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">sectors</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">as</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">well</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">as</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">community-based</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">development </span><span role="presentation" dir="ltr">practitioners. The d-school‘s overall objective is to promote, train and capacitate individuals and organisations in the practice</span><span role="presentation" dir="ltr"> of design thinking as an enabler of innovation and new outcomes that can meet the needs of users in complex socio-political</span><br role="presentation" /><span role="presentation" dir="ltr">and economic contexts.</span></span><span class="markedContent" id="p109R_mc1"></span><span class="markedContent" id="p109R_mc2"></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc2"><br role="presentation" /><span role="presentation" dir="ltr">The</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">main</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">purpose</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">of</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">the</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Administrative</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Assistant</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">position</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">is</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">to</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">provide</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">efficient,</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">accurate</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">and</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">cost-effective</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">finance,</span><span role="presentation" dir="ltr"> procurement and purchasing services for d-school. This position is a first point of contact for visitors, staff, and students as they</span><span role="presentation" dir="ltr"> will provide front desk service, including general administrative duties to the Director, Head of Programmes, Head of Academics</span><span role="presentation" dir="ltr"> and Head of Shared Services.</span></span><span class="markedContent" id="p109R_mc3"></span><span class="markedContent" id="p109R_mc4"><br role="presentation" /><span role="presentation" dir="ltr"></span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc4"><span role="presentation" dir="ltr">Requirements:</span></span><span class="markedContent" id="p109R_mc7"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">A minimum NQF level 4 qualification, e.g., Matric</span></span><span class="markedContent" id="p109R_mc11"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">A minimum of 3 years relevant work experience with-developed financial skills</span></span><span class="markedContent" id="p109R_mc15"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Experience in SAP R3, Finance module</span></span><span class="markedContent" id="p109R_mc19"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Must have strong administration and organisational skills, attention to detail, follow-up skills and the ability to</span><span role="presentation" dir="ltr"> prioritise tasks in a constantly changing and pressured environment.</span></span><span class="markedContent" id="p109R_mc23"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Excellent communication skills and a good command of spoken and written English.</span></span><span class="markedContent" id="p109R_mc27"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Must be professional and have strong interpersonal and customer service skills.</span></span><span class="markedContent" id="p109R_mc31"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Must have good time management and problem-solving skills.</span></span><span class="markedContent" id="p109R_mc35"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Proficiency in Excel and Word is required at a basic level.</span></span><span class="markedContent" id="p109R_mc39"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">The incumbent must have the ability to work well in a team.</span></span><span class="markedContent" id="p109R_mc43"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Possess a high level of honesty and integrity in handling cash and finances.</span></span><span class="markedContent" id="p109R_mc47"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">The incumbent will be required to work on-site.</span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc51"><br role="presentation" /><span role="presentation" dir="ltr">The following would be advantageous:</span></span><span class="markedContent" id="p109R_mc52"></span><span class="markedContent" id="p109R_mc55"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Higher certificate or advanced national certificate in the relevant field.</span></span><span class="markedContent" id="p109R_mc58"></span><span class="markedContent" id="p109R_mc59"><br role="presentation" /><span role="presentation" dir="ltr">Responsibilities:</span></span><span class="markedContent" id="p109R_mc62"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Support d-school in financial and general administration duties, including Purchasing in line with UCT policies,</span><span role="presentation" dir="ltr"> procedures, and authorisation.</span></span><span class="markedContent" id="p109R_mc66"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Processing and clearing of P-Card Transactions at d-school.</span></span><span class="markedContent" id="p109R_mc70"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Front office duties by maintaining the reception area and providing client service as needed.</span></span><span class="markedContent" id="p109R_mc74"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">General office duties which include administrative support to d-school Management, travel arrangements and</span><span role="presentation" dir="ltr"> general ad hoc duties as required.</span></span><span class="markedContent" id="p109R_mc78"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Building and office space support by managing booking calendar and meeting rooms.</span></span><span class="markedContent" id="p109R_mc81"></span><span class="markedContent" id="p109R_mc82"><br role="presentation" /><span role="presentation" dir="ltr"></span></span></div>
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<div class="textLayer" data-main-rotation="0"><strong><span class="markedContent" id="p109R_mc82"><span role="presentation" dir="ltr">The annual cost of employment, including benefits (</span><span role="presentation" dir="ltr">where applicable</span><span role="presentation" dir="ltr">) is between R358 146 and R421 349</span></span></strong><span class="markedContent" id="p109R_mc83"></span><span class="markedContent" id="p109R_mc122"></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc122"><br role="presentation" /><span role="presentation" dir="ltr">•</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">To apply</span><span role="presentation" dir="ltr">, please e-mail the below documents in a</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">single pdf file</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">to Ms. Vathiswa</span></span><span class="markedContent" id="undefined"></span><span class="markedContent" id="p109R_mc123"><br role="presentation" /><span role="presentation" dir="ltr">Njongwe at</span></span><span class="markedContent" id="p109R_mc87"><span dir="ltr" aria-owns="pdfjs_internal_id_102R"> </span><span role="presentation" dir="ltr">adminassistant_dschool@vula.uct.ac.za</span></span><span class="markedContent" id="p109R_mc88"></span><span class="markedContent" id="p109R_mc91"></span><span class="markedContent" id="p109R_mc94"><br role="presentation" /><span role="presentation" dir="ltr"></span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc94"><span role="presentation" dir="ltr">&#8211;</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">UCT Application Form (download at</span></span><span class="markedContent" id="p109R_mc95"><span dir="ltr" aria-owns="pdfjs_internal_id_100R"> </span><a href="http://forms.uct.ac.za/hr201.doc"><strong><span role="presentation" dir="ltr">http://forms.uct.ac.za/hr201.doc</span></strong></a></span><span class="markedContent" id="p109R_mc124"><span role="presentation" dir="ltr">)</span></span><span class="markedContent" id="undefined"></span><span class="markedContent" id="p109R_mc100"><br role="presentation" /><span role="presentation" dir="ltr">&#8211;</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Cover letter, and</span></span><span class="markedContent" id="p109R_mc104"><br role="presentation" /><span role="presentation" dir="ltr">&#8211;</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Curriculum Vitae (CV)</span></span><span class="markedContent" id="p109R_mc107"></span><span class="markedContent" id="p109R_mc108"></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc108"><br role="presentation" /><span role="presentation" dir="ltr">Please ensure the title and reference number are indicated in the subject line.</span></span><span class="markedContent" id="p109R_mc109"><br role="presentation" /><span role="presentation" dir="ltr">An application which does not comply with the above requirements will be regarded as</span><br role="presentation" /><span role="presentation" dir="ltr">incomplete. Only shortlisted candidates will be contacted and may be required to undergo an</span><br role="presentation" /><span role="presentation" dir="ltr">assessment.</span></span><span class="markedContent" id="p109R_mc110"></span><span class="markedContent" id="p109R_mc111"><br role="presentation" /><span role="presentation" dir="ltr"></span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc111"><span role="presentation" dir="ltr">Telephone:</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">021 650 3897</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">Website:</span></span><span class="markedContent" id="p109R_mc112"><span dir="ltr" aria-owns="pdfjs_internal_id_98R"> </span><span role="presentation" dir="ltr">www.dschool.org.za</span></span><span class="markedContent" id="p109R_mc125"></span><span class="markedContent" id="undefined"></span><span class="markedContent" id="p109R_mc114"><br role="presentation" /><span role="presentation" dir="ltr">Reference number:</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">E231006</span><span role="presentation" dir="ltr"> </span></span></div>
<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc114"><span role="presentation" dir="ltr">Closing date:</span><span role="presentation" dir="ltr"> </span><span role="presentation" dir="ltr">13 October 2023</span></span><span class="markedContent" id="p109R_mc115"><br role="presentation" /><span role="presentation" dir="ltr">UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets</span><span role="presentation" dir="ltr"> in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will</span><span role="presentation" dir="ltr"> be given to candidates from the under-represented designated groups</span><span role="presentation" dir="ltr">.</span><span role="presentation" dir="ltr"> </span></span></div>
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<div class="textLayer" data-main-rotation="0"><span class="markedContent" id="p109R_mc115"><span dir="ltr" aria-owns="pdfjs_internal_id_96R">Our Employment Equity Policy is available at </span></span><span class="markedContent" id="p109R_mc116"><span role="presentation" dir="ltr">www.hr.uct.ac.za/hr/policies/employ_equity</span></span><span class="markedContent" id="p109R_mc126"></span><span class="markedContent" id="undefined"></span><span class="markedContent" id="p109R_mc118"></span><span class="markedContent" id="p109R_mc119"><br role="presentation" /><span role="presentation" dir="ltr">UCT reserves the right not to appoint.</span></span></div>

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