KPMG Executive Assistant (2400007T)
Job Description
Executive Assistant (Job Number: 2400007T)
Description
Job title/position: Executive Assistant
Function and Business Unit: Infrastructure – Business Support
Description of the role and purpose of the job:
Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives.
Key responsibilities:
Understand and enable Firm Strategy
· Understand strategy at Firm, Function and Service line level
· Understand how role aligns with strategy and how execution of role enables strategy
· Understand the broader firm structure and service offering
Operational and Business Support
· Manage Business Unit leadership diaries and correspondence
· Manage Leadership travel arrangements in accordance with KPMG Policy
· Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
· Completing and submitting partner time sheets / expenses (Oracle)
· Providing general support to Business Leadership
· Assist with general BU Administration
· Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required
· Understand and contribute towards the financial management goals of the business
Quality and Risk Management & Compliance
· Comply with KPMG Risk Management and other Policies and Procedures
· Drive a relentless focus on quality and excellent service
Internal and External Stakeholder Management
· Understand internal and external stakeholders
· Deliver role requirements with a client centric approach
Communication
· Demonstrate high quality and timeous verbal and written communication – review of documents for grammar corrections, where required
Internal and public trust
· Building internal and external trust
Personal Development
· Keep abreast with recent developments and best practice in respective field
Skills and attributes required for the role:
Skills and qualifications:
● Matric
● Secretarial diploma or similar qualification would be an advantage
● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
● Strong communication and writing skills
● Good analytical skills and ability learn the usage of new technologies as and when required
● Fast and accurate typing
Personal attributes:
● Extremely high level of confidentially and integrity
● Excellent client focus
● Able to use own initiative
● Good time management ability
● Ability to function well in high pressure environment and high sense of urgency
● Exceptional telephone manners
● Ability to multitask, proactive and efficient
● Ability to work in a team
● Ability to meet deadlines
● Strong communication, writing and interpersonal skills
● Attention to detail
Minimum requirements to apply for the role (including qualifications and experience):
● Matric
● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
● Communication and writing skills
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