<p dir="ltr"><strong>RCL FOODS RECEIPTING CLERK</strong></p>
<p dir="ltr"><strong>DETAILS</strong><br />
<strong>Closing Date</strong><br />
<strong>2025/01/18</strong><br />
<strong>Reference Number</strong><br />
<strong>RCL250108-2</strong><br />
<strong>Company RCL Foods</strong></p>
<p dir="ltr"><strong>Job Title Receipting Clerk Functions BSO</strong></p>
<p dir="ltr"><strong>Job Type Classification Temporary</strong></p>
<p dir="ltr"><strong>Location &#8211; Town / City Pretoria West</strong></p>
<p dir="ltr"><strong>Location &#8211; Province Gauteng</strong></p>
<p dir="ltr"><strong>Location &#8211; Country South Africa</strong></p>
<p dir="ltr"><strong>Job Description</strong></p>
<p dir="ltr"><strong>1. DAILY OPERATIONAL EXECUTION</strong></p>
<p dir="ltr"><strong>Receipting of non-stock items, service items and finished product for resale in compliant and timely manner.</strong><br />
<strong>Ensure compliance with established procedures and company standards including levels of authority.</strong><br />
<strong>Ensure that high level of house-keeping are maintained.</strong></p>
<p dir="ltr"><strong>NON-STOCK ITEMS</strong><br />
<strong>The Receipting Clerk must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO.</strong></p>
<p dir="ltr"><strong>Once the PO has been identified, Receipting clerk who physically received the items must check the delivery note against the physical stock for following:</strong><br />
<strong>Item correctness,</strong><br />
<strong>Quantity of stock, and</strong><br />
<strong>Visual quality.</strong><br />
<strong>If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice.</strong><br />
<strong>Once the Receipting Clerk is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department.</strong></p>
<p dir="ltr"><strong>SERVICES</strong><br />
<strong>Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed.</strong><br />
<strong>The invoice and applicable job card must be submitted to the Operational Procurement for receipting.</strong><br />
<strong>The Receipting Clerk will capture the receipt on the ERP system.</strong><br />
<strong>Procurement Excellence Manager</strong><br />
<strong>Buyer (Senior)</strong><br />
<strong>Buyer</strong><br />
<strong>Buying Administrator</strong><br />
<strong>Receipting clerk</strong></p>
<p dir="ltr"><strong>Contracts Controller</strong><br />
<strong>Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed.</strong><br />
<strong>After completion of above steps, the Receipting Clerk must create a service entry sheet on the ERP system.</strong></p>
<p dir="ltr"><strong>RECEIPTING OF FINISHED PRODUCT FOR RESALE</strong><br />
<strong>Same principles required as per above.</strong><br />
<strong>Attention to detail on goods receipting batch numbers based on approved received by SHEQ</strong><br />
<strong>Ensure receipting is completed with 24 hours of receipt of all relevant supporting documentation.</strong></p>
<p dir="ltr"><strong>2. ERP PROCESSING</strong></p>
<p dir="ltr"><strong>The Receipting clerk must create and / or capture the goods receipt on ERP system against the PO.</strong><br />
<strong>Delivery note number must be included on Goods Receipt entry.</strong><br />
<strong>For batch managed items, each batch must be captured on a separate line on the goods receipt.</strong><br />
<strong>Once the goods receipt has been captured, the Receipting Clerk must write the Goods Receipt number onto the delivery note and file it.</strong><br />
<strong>All delivery documents from the supplier must be filed.</strong></p>
<p dir="ltr"><strong>3. EFFECTIVE TEAMWORK AND SELF-MANAGEMENT</strong></p>
<p dir="ltr"><strong>Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.</strong><br />
<strong>Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.</strong><br />
<strong>Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.</strong><br />
<strong>Manage colleagues expectations and communicate appropriately.</strong><br />
<strong>Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.</strong></p>
<p dir="ltr"><strong>4. KPIS</strong></p>
<p dir="ltr"><strong>Compliance with receipting policies and procedures including company levels of authority</strong><br />
<strong>Accuracy of documentation and data</strong><br />
<strong>All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end.</strong><br />
<strong>Purchase order are to be expedited timeously</strong><br />
<strong>Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours</strong><br />
<strong>No open purchase orders after delivery date on system i.e. BI Cube and SAP systems</strong></p>
<p dir="ltr"><strong>5. ADHOC AMINISTRATIVE DUTIESGeneral administrative duties</strong><br />
<strong>Administration of 3G data cards applications for Group Services and Consumer Division:</strong><br />
<strong>Issue 3G cards to employees on fully approved workflow requests</strong><br />
<strong>Order 3G cards from preferred service provider as required</strong><br />
<strong>Maintenance of master-list of all 3G cards allocated to employees</strong><br />
<strong>Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider</strong></p>
<p dir="ltr"><strong>Minimum Requirements</strong><br />
<strong>Matric.</strong></p>
<p dir="ltr"><strong>Previous 1 year experience in a Finance / Similar environment would be advantageous.</strong></p>
<p dir="ltr"><a class="maxbutton-1 maxbutton" href="https://rcl.erecruit.co/candidateapp/Jobs/View/RCL250108-2"><span class='mb-text'>CLICK HERE TO APPLY</span></a></p>

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