<h1 style="font-weight: 400;"><strong>Administrative Assistant (Document Services) X4</strong></h1>
<p><strong>Division: Operations</strong></p>
<p><strong>Reference No: 5315</strong></p>
<p><strong>Location: South Africa</strong></p>
<p><strong>Employment Type: Fixed Term Contract</strong></p>
<p><strong>Disability (EE targeted role): Yes</strong></p>
<p><strong>T.A.S.K Grade: 06</strong></p>
<p><strong>Job Posting Salary: R244,732.00</strong></p>
<p><strong>Job Posting End Date: 11 Feb 2025</strong></p>
<p><strong>The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.</strong></p>
<p><strong>Main purpose of role: To provide an efficient and effective documents management service.</strong></p>
<p><strong>Key Performance Areas</strong></p>
<p><strong>Process incoming / outgoing mail and mail batching</strong></p>
<ul>
<li><strong> Receive, register and stamp incoming correspondence.</strong><br />
<strong>• Hand documents for scanning.</strong><br />
<strong>• Ensure efficient and timely delivery of mail within the RAF.</strong><br />
<strong>• Separate incoming documents and faxes and sort according to destination.</strong><br />
<strong>• Ensure files, correspondence and all other documentation is filed according to established policy and procedure.</strong><br />
<strong>• Prepare outgoing mail for posting.</strong><br />
<strong>• Ensure that outgoing mail is correctly priced and franked.</strong><br />
<strong>• Record details of all registered mail and Docex Tracker mail.</strong><br />
<strong>• Declare monies received and capture in register</strong><br />
<strong>• Prepare bulk mailing. </strong><br />
<strong>• Check addresses and ensure Docex is sent to Docex, Normal and Registered mail to the Post Office.</strong></li>
</ul>
<p><strong>Perform a range of correspondence Management responsibilities </strong></p>
<ul>
<li><strong> Perform scanning &; indexing.</strong><br />
<strong>• Check that all mail has been verified before scanning belongs to the Junior Officer Level or above. </strong><br />
<strong>• Ensure that the copying and binding machines are maintained in working order.</strong><br />
<strong>• Monitor and make sure that requests for copying or binding are executed efficiently and timeously.</strong><br />
<strong>• Ensure quality of copying and binding.</strong><br />
<strong>• Belongs to the Junior Officer Level or above. Messenger’s responsibility.</strong><br />
<strong>• Archiving assistant’s responsibility. </strong><br />
<strong>• Ensure that mail and files are validated and prepared before scanning. </strong><br />
<strong>• Sort documents according to document class and insert separator pages between classes.</strong><br />
<strong>• Ensure that all scanned mail and files are indexed and successfully released to Share Point.</strong><br />
<strong>• Receive, stamp, sort, identify, scan and capture writs and summons.</strong><br />
<strong>• Check documents and contact attorneys for further information or reference numbers.</strong><br />
<strong>• Capture documents in register.</strong><br />
<strong>• Insure items if necessary.</strong></li>
</ul>
<p><strong>Perform Banking Indemnity Form (BIF) processing.</strong></p>
<ul>
<li><strong> Capture and verify information recorded on the BIF.</strong><br />
<strong>• Liaise with stakeholders. </strong><br />
<strong>• Contribute to Ensuring that claimants and suppliers are paid timeously by meeting turnaround times&#8230;</strong><br />
<strong>• Ensure that critical timeframes is adhered to.</strong><br />
<strong>• Minimize the risk of fraud exposure.</strong><br />
<strong>• Adhere to BIF rules and SOP’s to ensure compliance</strong></li>
</ul>
<p><strong>Render maintenance of Correspondence Management Infrastructure, equipment’s and material</strong></p>
<ul>
<li><strong> Report that all mailroom-related equipment is serviced and in good working condition at all times.</strong><br />
<strong>• Report on the maintenance of the franking machine in terms of technical maintenance and the loading of money. Belongs to the Admin Officer or senior Officer Level.</strong><br />
<strong>• Paste the registered mail tracking stickers. Belongs to the Admin officer or senior Officer Level.</strong><br />
<strong>• Perform searches and or retrieve documents from Share Point / MOSS.</strong><br />
<strong>• Highlight areas of problems and make recommendations to Line management.</strong></li>
</ul>
<p><strong>Competencies</strong></p>
<p><strong>Behavioural competencies </strong></p>
<ul>
<li><strong> Personal Mastery</strong><br />
<strong>• Emotional Wisdom</strong><br />
<strong>• Ethics and Governance</strong><br />
<strong>• Customer orientation and customer focus</strong></li>
</ul>
<p> ;</p>
<p><strong>Technical Competencies </strong></p>
<ul>
<li><strong> Communication skills.</strong><br />
<strong>• Planning &; organisational. </strong><br />
<strong>• Computer literacy.</strong><br />
<strong>• Team work.</strong><br />
<strong>• Diversity awareness.</strong><br />
<strong>• Integrity.</strong><br />
<strong>• Analytical thinking</strong></li>
<li><strong>Required minimum education/training</strong></li>
</ul>
<ul>
<li><strong> NQF 4 (Matric or Grade 12) qualification.</strong></li>
</ul>
<p> ;</p>
<p><strong>Required minimum work experience</strong></p>
<ul>
<li><strong> Relevant 1 year experience in an administrative environment.</strong></li>
</ul>
<p><strong>The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.</strong></p>
<p><strong>Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful</strong></p>
<p><strong>Security Vetting shall be conducted on all prospective employees</strong></p>
<p><strong>It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.</strong></p>
<a class="maxbutton-1 maxbutton" href="https://careers.raf.co.za/job/Menlo-Park-Administrative-Assistant-(Document-Services)-X4-Gaut/1145757655/"><span class='mb-text'>CLICK HERE TO APPLY</span></a>
<p> ;</p>
<p> ;</p>
<p> ;</p>
<p> ;</p>
<p> ;</p>

Universities Open for 2027 Applications in South Africa (Full List + Dates) If you’re planning…
PPRA Real Estate Learnership Programme 2026 If you’re passionate about property and looking to build…
How to Apply for TFG Vacancies 2026 – Start Your Career in Retail Today If…
Edge Training Learnership 2026 – Paid Opportunity for Unemployed Youth in South Africa If you’re…
Auxiliary Toll Collector Jobs 2026 – Entry-Level Opportunity in various locations. If you’re looking for…
General Workers Jobs at Tiger Brands (x26) – Apply Now If you are looking for…