Are you an organised and detail-oriented individual with administrative experience in a medical or professional environment? North-West University (NWU) is offering an exciting opportunity for a Temporary Administrative Assistant at its Potchefstroom Campus within the Faculty of Health Sciences.
This position is ideal for candidates who enjoy working in structured environments, handling administrative tasks, and supporting both clients and internal teams.
Position Overview
- Job Title: Administrative Assistant (TB00327)
- Reference Number: nwu_004242
- Location: Potchefstroom, North West
- Industry: Education & Training
- Contract Type: Temporary (6-month fixed-term)
The successful candidate will be based at the Centre for Health and Human Performance (CHHP) and will be responsible for managing the day-to-day administrative functions of the practice.
Purpose of the Role
The main purpose of this role is to manage all administrative and related responsibilities within the practice. You will play a key role in ensuring smooth operations, efficient communication, and excellent service delivery to clients and staff.
This is a great opportunity for someone who is highly organised, proactive, and able to manage multiple responsibilities effectively.
Key Responsibilities
General Office Administration
- Handle reception duties such as answering calls, booking appointments, and assisting clients
- Manage emails and electronic communication
- Schedule and coordinate diaries and appointments
- Maintain online files, including scanning and document management
- Prepare meeting agendas and take minutes
- Assist with Care2Kids projects, including materials preparation and reminders
Social Media and Marketing Support
- Design promotional materials for webinars, workshops, and events
- Assist with posting content on social media platforms
- Run email marketing campaigns
- Create forms and assist with participant registrations
- Develop basic video content for projects and events
- Respond to comments and enquiries on social media
- Help organise logistics for webinars, meetings, and workshops
Minimum Requirements
To qualify for this role, applicants must meet the following requirements:
- Grade 12 (NQF Level 4)
- At least 2 years’ experience working in a medical practice
Added Advantages
- Training in office administration, secretarial work, or reception (NQF Level 4)
- Experience using ZOHO e-file management system (at least 1 year)
Key Skills and Competencies
Successful candidates should demonstrate:
- Strong computer skills (Word, Excel, Outlook, Internet, ZOHO)
- Good communication skills and bilingual ability (English plus another SA language)
- Excellent organisational and time management skills
- Ability to manage records, schedules, and data accurately
- Knowledge of medical practice administration
- Strong customer service and interpersonal skills
Behavioural Competencies
NWU is looking for candidates who are:
- Professional and self-motivated
- Trustworthy and able to handle confidential information
- Able to work under pressure and meet deadlines
- Team-oriented but also capable of working independently
- Detail-oriented, assertive, and solution-driven
Why You Should Apply
Working at North-West University offers valuable experience in a respected academic and healthcare environment. This role allows you to:
- Gain hands-on experience in medical and academic administration
- Develop skills in communication, scheduling, and client management
- Work within a professional and supportive team
- Enhance your CV with university-level experience
Important Information
- Applications must be submitted online via the official NWU careers website
- Incomplete or late applications will not be considered
- Only shortlisted candidates will be contacted
- If you do not receive feedback within two months, consider your application unsuccessful
North-West University is committed to Employment Equity and encourages applications from designated groups in line with its transformation goals.
Final Thoughts
The Administrative Assistant position at North-West University in Potchefstroom is a great opportunity for candidates with experience in medical administration who are looking to grow their careers in a professional academic setting.
With a strong focus on organisation, communication, and client service, this role is perfect for individuals who thrive in structured environments and enjoy supporting teams.
If you meet the requirements, don’t miss this opportunity—apply today and take the next step in your career journey!