Job Description

Post Bank

Office Administrator (C2)

Company: Post Bank
Job Title: Office Administrator
Location: Pretoria, Gauteng
Closing Date: 17 January 2022

Job Description

Job Summary: Under limited supervision, responsible primarily for rendering high-level secretarial and administrative support to the Chief Risk Officer (CRO) and Chief Human Resources Officer (CHRO)

Key Responsibilities

  • Manage the Chief HR Officer and Chief Risk Officer ‘s electronic diaries
  • Manage and follows up on urgent emails to ensure they are actioned accordingly.
  • Screen telephone calls, channel when necessary
  • Schedule meetings and secure meeting room.
  • Prepare necessary documentation for scheduled meetings
  • Assist all preparations for presentations and reports by CRO and CHRO
  • Taking minutes in meetings and distributing to the relevant role players.
  • Collecting and collating information for CRO and CHRO’s signature and maintain confidentiality at all times
  • Follow up on meetings / appointments with internal and external stakeholders.
  • Welcomes visitors on arrival at the reception and arrangement of parking
  • Coordinates / prepares refreshments
  •  Arranges flights, accommodation and car hire.
  •  Prepares travel requisitions
  •  Quality check all documents going out of the Office of the CRO and CHRO
  • Acting as liaison between external stakeholders, Postbank Management, Staff and responds to basic queries on behalf of the CRO and CHRO
  • Arrange / perform ad hoc tasks for management
  • Coordinates stationery requirements for the Unit to ensure sufficient stationery is available at all times.
  • Assists with other administrative duties as and when required


  • Grade 12
  • Plus a Secretarial / Administration Diploma or Certificate (NQF Level 5)
  • A National Diploma or Degree related to the above will be an added advantage
  • 3 years experience as Office Administrator or Personal Assistant
  • Computer skills at an advanced level is essential
  • Excel knowledge and application is essential
  • Strong organizational skills including the ability to manage calendars and effectively maintain records and files.


    • Communication and interpersonal relations
    • Planning and organizational skills
    • Attention to detail
    • High ethical standards

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