PetroSA is looking for a Receptionist

The Petroleum Oil and Gas Corporation of South Africa (PetroSA):The Petroleum Oil and Gas Corporation of South Africa (SOC) Limited (PetroSA) is the national oil company of South Africa and is registered as a commercial entity under South African law. PetroSA is a subsidiary of the Central Energy Fund (CEF), which is wholly owned by the State and reports to the Department of Energy. The company holds a portfolio of assets that spans the petroleum value chain, with all operations run according to world-class safety and environmental standards.

• Coordinate and conduct all frontline reception activities (managing visitors, maintaining an inviting space etc.) for the rendering of efficient reception services.
• Receive and respond to office correspondence (direct internal and external calls; divert departmental absences etc.) and manage switchboard appropriately, for the accurate routing of correspondence.
• Maintain and effect all updates and changes to the internal telephone directory for the corporate office, to ensure records reflect changes accordingly.
• Manage electronic meeting-room requisitions and address conflicts appropriately and monitor the supply of equipment and refreshments as requested, for the efficient processing of meeting-room bookings and requirements.

• Perform routine administrative tasks e.g., petty cash requisitions, stationery orders etc. and keep records of financial expenditures, to maintain a functional office environment.
• Assist with organizing and coordinating departmental functions, events and meetings to ensure adequate planning and minimize ambiguity.
• Execute and monitor that all documentation is recorded and stored according to ISO standards and the SHEQ practices are being adhered to ensure a safe and healthy working environment.
• Contain expenditure within the budget guidelines to ensure that funds are optimally utilized in service delivery.
• Assist staff with any requests or queries related to the daily operation of the corporate office for quality customer service.
• Manage the development and implementation of a personal learning and growth plan to ensure continued development.

• Matric

• 2 – 3 years’ front-line Reception, Switchboard or Clerical experience