Career Opportunities: ADMINISTRATOR (12080)



 



 

ADMINISTRATOR

Reporting line :  Head: Strategy 

Division             : GCEO

Scale Code       : 405

Position ID       : 60020211

 



Reporting to the Head: Strategy : To effectively co-ordinate the day-to-day office activities, and to ensure the effective administrative running of the offices of Head: Strategy and Team.

 



 

DUTIES AND RESPONSIBILITIES:

  1. OPERATIONAL PLAN
  • Perform secretarial and administrative duties within the Department
  • Ensure effective and efficient running of the office of the Head: Strategy 
  • Screen and answer calls.
  • Manage  diary and assist with departmental administration
  • Co-ordinate activities within the Business Unit or department
  • Sign in and escort visitors for the Head: Strategy and Department 
  • Make travel bookings for Head: Strategy and Support team
  • Planning of itinerary for Head: Strategy
  • Organize venues for Meetings
  • Co-ordinate all the activities associated with the office of the Head: Strategy. 

 



PROJECT COORDINATION

  • Assist with executing non-complex projects.
  • Prepare all the documentation for the submission 
  • Liaise with internal and external stakeholders 

 



ADMINISTRATION

  • Schedule meetings and arrange venues
  • Maintain attendance register
  • Record proceeding and take minutes in meeting during Departmental meetings and office meetings and distributing them
  • Accurate and timely preparation of reports
  • Prepare presentations for special projects and as required from time to time
  • Maintain an accurate filing system for the offices as recommended by the SABC file Management office
  • Perform all other administrative duties for the office and the team
  • Organizing and storing paperwork and documents in the shared drive 
     

 



STAKEHOLDER MANAGEMENT

  • Maintain a professional interface with stakeholders.
  • Attend to telephone and email enquiries.

 



INHERENT/MINIMUM REQUIREMENTS

 QUALIFICATIONS

  • National Diploma or Degree in Administration / Business /Commerce  or relevant qualification (NQF6/7)

EXPERIENCE

  • 2-3 years’ experience in office Administration.

 



KNOWLEDGE

  • Professional and business writing skills.
  • Ability to maintain confidential information.
  • Ability to communicate with senior management
  • Ability to multitask
  • Excellent telephone skills, professional, courteous.
  • Advanced computer skills (MS Word, MS Excel, MS PowerPoint and Email and Internet).
  • Thorough knowledge of office administration (including the ability to prioritise).
  • Excellent communication skills (verbal and written).

 



  • Excellent interpersonal skills. 
  • Attention to detail.
  • Typing/proof reading of documents absolutely essential.
  • Experience and ability to create highly professional presentations and reports.
  • Project coordination skills.
  • Time management skills



CLOSING DATE : 08 JANUARY 2024



CLICK HERE TO APPLY

0 Comments

Leave a Reply

Avatar placeholder

Your email address will not be published. Required fields are marked *

error: Content is protected !!