Reception and Administration Assistant (Grade 6)

Communications and Advancement Division

Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply. 

The Communications and Advancement Division invite suitably qualified candidates to join their vibrant team. 

Main Objectives
To provide general assistance to Divisional teams as well as professional public relations services to members of the public, visitors, guests, students and employees in the reception area; to assist visitors with directions and referrals.

The requirements
EDUCATION AND EXPERIENCE

Grade 12 (a Diploma would be an added advantage) or equivalent plus approximately 2 years relevant experience where such experience includes: –

• Previous reception experience
• Previous administrative experience with a computerized environment OR demonstrable ability to work with Word, Excel, Email and the Internet.
• Some basic data capturing experience will be an advantage

Application process
It is essential that prospective candidates read the job profile for further information and ensure that all relevant documentation is submitted.

The following documents are required:

• A comprehensive CV and relevant qualifications which should include the following: –
  • Reasons for leaving your current and previous jobs.
  • Referees who are and/or were your direct line manager, their title, name, designation and contact information which should be at least their contact number and email address.
• A strong and succinct motivation which tells us your interest in the post/s and suitability relative to the job requirements. 

No hand-written applications will be considered. Failure to submit all documentation will result in an application being disqualified.

Any questions or enquiries regarding the submission of an application, can be addressed to Chandre’ Avery from the Division of People and Culture at hrrecruitment@ru.ac.za  or 046 603 7450.

Selection Process (provisional date, subject to change):

• Short-listing meeting scheduled for: TBC
• The selection process that will be followed for this post will include an assessment and/or presentation and an interview.
• Shortlisted candidates will be informed of the interview date.

All applications will be treated in strict confidence. This post is advertised as permanent post, but the University may opt to appoint on a fixed-term contract of not less than three-years. The University reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.  Employment checks will be conducted on recommended candidates. 

Rhodes University has a vaccination mandate as part of its Conditions of Service.  The implementation of the vaccine mandate has been held in abeyance from 01 January 2023.  Should the COVID-19 situation change in a way that the number of cases of COVID-19 pose a threat to the University, the implementation of the Vaccine Mandate will be re-activated and all staff would be required to be fully vaccinated.

Closing Date: 09 February 2024

If you are not contacted within 30 days from the closing date, please consider your application unsuccessful.

Please note all appointments are made in line with the requirements of the Employment Equity Act 55 of 1998, as amended, the Immigration Act No. 13 of 2022 and the University’s recruitment and selection policies.