ADMIN CLERKS X116



Entry Salary: R 202233 p.a (SR05)

Requirements: Grade 12 certificate.

A valid driver’s license may be an advantage.

 



Competencies: Strong administration skills.
Innovative thinking and problem solving skills.

Ability to perform accurately and methodically under pressure.

Sound interpersonal relations and a pleasant telephone personality.

Good planning and organisational skills.

Thoroughness, honesty, integrity and the willingness to work hard, coupled with work pride.

Appropriate verbal and written communication skills.

Ability to interpret directives.

Computer literacy

 



Duties: Render financial administration support services, including the collection of funds, banking, managing the financial books etc.

Render logistical administration support services, including the control of assets, the administration of stores and the control of stock e.g. cleaning materials.

Render HR administration support services, including payroll verification, and dealing with enquiries and correspondence related to employment, remuneration, service benefits and conditions of service. Render general administration support services, including typing, filing, reception and switchboard duties.

Deal with the collection, duplication and distribution of information and documents.

Maintain records and management information.

Deal with arrangements for meetings, travelling and catering etc.

Process queries.


 



CLOSING DATE FOR APPLICATIONS
The closing time and date for the physical receipt of applications at the District Offices is 15h00 on Thursday 25 April 2024. No applications received by the relevant District HR Components after the closing date and time will be considered.
The Department takes no responsibility for applications that are lost, or that are received after the closing date and time even if said applications were sent through Post Office speed services or a courier service. Incomplete applications, applications with wrong or incomplete post numbers and applications which are sent to wrong addresses and/or which reach their destination after the deadline, will not be considered.

 



PROCEDURE WHEN APPLYING
Separate application forms should be submitted for every vacancy per the appropriate application form i.e.:
 Form New Z83 obtainable from any Public Service Department Support Staff, of which an example is attached, should be utilised to apply for any advertised non educators support staff posts. All applicants are required to utilise the new version of the Form Z83.
 Employees who are recommended for appointment to the post must submit Certificate in terms of Section 44 of the Criminal Law (Sexual Offenders Related Matters) Amendment Act no 32 of 2007 (NRSO Certificate).
RSA Identity Document and Drivers Licence (if a Drivers Licence is compulsory in terms of the advertised post requirements) certified within the past 3 months – should be attached in all cases. Please note that a passport or driver’s license will not be accepted in lieu of an Identity Document.

 



It is in the applicant’s own interest to include an updated Curriculum Vita as well as certified copies of testimonials and other supporting documents to each application form. Original documents will not be returned.

The complete post number of the vacancy for which an application is made as well as the applicant’s PERSAL number (if already employed by Government) must be indicated on the application form. The envelope is to be marked “APPLICATION FOR ADVERTISED POST – March 2024 Vacancy List”.

 



Applicants must ensure that all the information provided on the Application Form is correct, especially the Post Reference Number of the advertised post in question.

The Department does not accept responsibility for post reference numbers which have been omitted or filled in incorrectly on the application form, and such applications will not be considered.

Applications should be addressed to the relevant district office to which the school in question is attached, as indicated at the top of every page of the Vacancy List.

 



NB! Applications that are sent by fax will under no circumstances be considered
ADVERTISED NON –EDUCATOR SUPPORT STAFF POSTS- APPOINTMENT REQUIREMENTS AND SALARY
General Appointment Requirements (Non- educator support staff posts)

 



An applicant can only be appointed to a vacant posts created in terms of the Public Service Act, 1994 (Act 103 of 1994): advertised in This Vacancy List, if he/she is either a South African citizen or has been granted permanent residency, holds the required qualification Meets the health requirements of the post and is of sound character. Applicants who were previously employed by Government and Who took the Voluntary Severance Package (VSP) will not be considered for appointment. Medically boarded applicants must first be Declared medically fit before they can apply for employment. Please note that applicants who have already reached the compulsory Retirement age of 65, will not be considered. The Department reserves the right to verify the qualifications of recommended
Candidates prior to the issuing of an offer of appointment. Foreign qualifications are subjects to evaluation by the national Department of Education in Pretoria Job Specific Requirements and Duties as well as Entry Salary (Non-educator support posts)

As a result of space constraints, the job specific requirements and range of possible duties applicable to the various post designations Count not be repeated under every post designation in the attached Vacancy List. All prospective applicants and other role-players Are therefore referred to the job specific requirements and range of possible duties as set below



 

The Vacancy List is compiled per District, and is alphabetically sorted according to Circuits and Schools. The contact number of the school or the circuit office to which the school is currently attached has been provided in all cases for purposes of enquiries.
The non-educators support staff posts in this Vacancy List are advertised in terms of Public Service (Act 103 of 1994)
This Vacancy List as well as all related documents can also be accessed on the Departmental website at www.mpumalanga.gov.za/education/ , selecting the Vacancies icon.

 



 

DATE OF COMMENCEMENT OF DUTY
The District Directors or the delegated officials will consider the recommendations of the legally constituted governing bodies regarding these posts. If the District Director or delegated official approves a recommendation, the relevant District HR Component will issue a formal offer letter of appointment. No candidate may assume duty in an advertised post until such time that he/she receives a formal approval of appointment and confirmation of qualifications and criminal records have been concluded and are satisfactorily.



If the candidate accepts the offered post, Form EDU 4 (Notice of Assumption of Duty) should be completed and submitted to the relevant District HR Component as soon as he/she formally assumes the duties of the advertised post in question. On receipt of the Form EDU 4, the relevant District HR Component will implement the necessary pay point – and/or salary adjustments as well as issue a final detailed letter of appointment.



 

MINUTES OF PROCEEDINGS – ALL ADVERTISED POSTS
The minutes of the selection and interviewing process serves as a record of such proceedings as well as the reference documents in case of any grievances. The Head of Department or the delegated official needs to ascertain that all selection and interviewing processes were conducted fairly and in accordance with the negotiated terms of reference, before granting approval. Minutes of the selection and interviewing process should contain the following:
 Particulars of advertised post
 Composition of selection committee (names and capacity)
 Confirmation of legality of Governing Body
 Schedule of all applicants

 



 Minutes of short-listing meeting, which should include the post profile, the final shortlist, as well as the reasons why applicants were eliminated from the shortlist (e.g. do not meet the requirements in terms of qualification/experience, or do not compare with the short listed candidates in terms of qualifications/experience, etc.)
 Date and venue of interviews
 Discussion of interviewed candidates who are recommended to be potential candidates, in preferential order with due motivation
 Discussion of interviewed applicants who are eliminated with due motivation
 Final recommendations of Governing Body in order of preference
 Panel members must initial all pages of the minutes and sign the minutes
 Declaration by either the Educator union representatives or Public Service union representatives, as applicable, that the process of short listing and interviewing was fair

 



SUBMISSION OF DOCUMENTS – ALL ADVERTISED POSTS
A governing body shall make a recommendation within two months from the date on which the governing body received the scheduled applications from the district office, failing which the District Director may make an appointment without such recommendations. In view of the continued delays experienced in regard to the filling of advertised posts, District Directors and Circuit Managers are required to apply this provision immediately and without fail in regard of posts advertised in this Vacancy List.
The following documents should be submitted to the relevant Circuit Manager:
Instructions to March 2024 Open Vacancy List Page 7 of 7
 Minutes of short listing and interviewing proceedings (as set out in paragraph 9)
 Original applications of those applicants who were recommended for appointment on the Governing Body’s preferential list as candidates No 1 to No 3, together with certified copies of their personal documents which should also include their identity documents, qualifications and SACE registration certificates.

If the Circuit Manager disagrees with a recommendation made by the selection committee, he/she must attach a full motivation regarding the objection together with all the documentation submitted by the Governing Body. Circuit Managers must – without exception – submit recommendations from Governing Bodies to the district HR component within 10 working days of receipt thereof.

 



NOTIFICATION OF APPLICANTS – ALL ADVERTISED POSTS
The relevant District HR Component will in all cases inform successful candidates, and copies of the offer letters will be forwarded to the school in question through the Circuit Manager.

The institution/SGB will inform all unsuccessful applicants in writing, within eight weeks of an appointment being made.

The closing date for application is 25 April 2024 at 15h00

 



APPLICATIONS FOR POSTS ADVERTISED FOR SCHOOLS IN THE GERT SIBANDE DISTRICT

FOR DELIVERY BY MAIL
The District Director
Gert Sibande District
Attention: HR Provisioning
Private Bag x 9029
Ermelo
2350

FOR DELIVERY BY COURIER
Section: HR Provisioning,
De Jager Street 2,
Ermelo.
(A container for hand-delivered applications will be placed with the HR Registry, but will be removed on Thursday 25 April 2024)

ENQUIRIES
Mr. Xolani Hlatshwayo
(017) 801 5226


 



APPLICATIONS FOR POSTS ADVERTISED FOR SCHOOLS IN THE NKANGALA DISTRICT

FOR DELIVERY BY MAIL
The District Director
Nkangala District
Attention: HR Provisioning
Private Bag x 4021
KwaMhlanga
1022

FOR DELIVERY BY COURIER
Section: HR Provisioning,
KwaMhlanga Government Complex,
Building No 5, Ground Floor.
(A container for hand-delivered applications will be placed at the Ex-Technikon Building 9, KwaMhlanga, but will be removed on Thursday
25 April 2024)

ENQUIRIES
Ms Thabilsile Mofokeng
(013) 947 1775


 



APPLICATIONS FOR POSTS ADVERTISED FOR SCHOOLS IN THE EHLANZENI DISTRICT

FOR DELIVERY BY MAIL
The District Director
Ehlanzeni District
Attention: HR Provisioning
Private Bag x 1014
Kanyamazane
1214

 



FOR DELIVERY BY COURIER
Section: HR Provisioning,
(Former Mgwenya College Buildings),
Kanyamazane.
(A container for hand-delivered applications will be placed with the HR Registry, but will be removed on Thursday 25 April 2024)

ENQUIRIES
Ms Thandi Chiloane
(013) 766 0493


 



APPLICATIONS FOR POSTS ADVERTISED FOR SCHOOLS IN THE BOHLABELA DISTRICT

FOR DELIVERY BY MAIL
The District Director
Bohlabela District
Attention: HR Provisioning
Private Bag x 1024
Hazyview
1242



 

FOR DELIVERY BY COURIER
Section: HR Provisioning,
(Former Mapulaneng College Buildings), Bushbuckridge.
(A container for hand-delivered applications will be placed with the HR Registry, but will be removed on Thursday 25 April 2024)

ENQUIRIES
Ms Thuli Shakwane
(013) 766 7892

 



Support Staff in Schools- References Download the advert in PDF

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