Administrator – Office Administrator.Strategy and Innovation
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JOB DESCRIPTION
•Administrative Tasks: Accuracy and Timelines
•Follow-up and successful completion of queries and team concerns
•Adherence to confidentiality and business ethics
•Compliance with financial policies and standards
•Compilation of management reports and minutes timeously and accurately
•Seamless onboarding of new hires via HR processes
•Innovate Grad Programme supported without escalations
•Well-planned and executed team events
RESPONSIBILITIES
Administration
•Generation of Oracle Requisitions, monthly expenditure audits, and purchase orders for departmental cost centers
•Ensuring that invoices are co-ordinated, namely: logging invoices onto manageable spreadsheets, ensuring that invoices are received, correctly distributed for approval, and payments made on time and accurately
•Ordering and distribution of stationary and any other office supplies that are required for day-to-day use for the department
•Co-ordinate and administer the Innovate Grad Programme, onboarding, events, escalations, and team queries.
•Co-ordinate and administer the SIM requests, canteen cards, credit notes, and other company books and documents
•Co-ordinate and administer divisional claims, expenditure, and financial requests as submitted by management
•Distribution of general correspondence, filing, and general office administration for management
•Involvement in strategic meetings (minutes), projects, and business plans from a recording perspective
•Managing and updating Organograms for their respective departments
•Assist with ISO requirements in terms of content management and any websites/folders that are required
Customer Service
•Transfer of escalated customer queries to the relevant manager/supervisor to ensure resolution thereof
•Maintain relationships with suppliers, vendors, and internal stakeholders
Coordination
•Effective facilitation and coordination of meetings, workshops etc., and taking minutes of proceedings
•Making travel arrangements, bookings, etc for the division
•Co-ordination of function arrangements related to division
•Liaison with key vendors, suppliers, and customers to facilitate meetings, payment follow-ups, etc.
•Coordinate rewards and recognition process, including maintaining the database, arranging gifts, functions, requisitions, etc.
•Manage diaries for managers and senior managers in the division
•Handle all incoming calls, and transfer or take messages where required
QUALIFICATIONS
Education
•Matric
•Diploma in Office Administration
Experience
•Minimum 2 years experience in an area of specialisation; with experience in working with others
•Experience working in a small to medium organisation
JOB INFO
- Job Identification4431
- Job CategoryMTN Level 1
- Job ScheduleFull time
- LocationsMTN SA Innovation Centre
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