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<h1><strong>SABC Career Opportunities: Wellness Administrator (12521)</strong></h1>
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<p><strong>Requisition ID 12521 &#8211; Group Services: Human Resources &#8211; Group Exco: Human Capital Serv &#8211; GP &#8211; Auckland Park</strong></p>
<p><strong> </strong></p>
<p><strong> </strong></p>
<p><strong>POSITION: WELLNESS ADMINISTRATOR</strong></p>
<p><strong>DIVISION: HUMAN RESOURCES</strong></p>
<p><strong>REPORT LINE: MANAGER: EMPLOYEE WELLNESS</strong></p>
<p><strong>POSITION ID: 60017634</strong></p>
<p><strong>SCALE CODE: 405</strong></p>
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<p><strong>MAIN PURPOSE OF POSITION</strong></p>
<p><strong>Reporting to the Manager: Wellness, the incumbent is to provide an effective and efficient administrative support service to wellness department and its clients in order to ensure that Employee Wellness achieves its strategic objectives.</strong></p>
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<p><strong> DUTIES AND RESPONSIBILITIES</strong></p>
<p><strong>OFFICE ADMINISTRATION</strong></p>
<ul>
<li><strong>Providing dedicated administrative support to the Wellness unit (including gym) and support all the activities associated with a wellness calendar and wellness projects from start to end.</strong></li>
</ul>
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<ul>
<li><strong>Ensure that wellness articles and wellness communications are sent out to Corporate Communications as per schedule.</strong></li>
<li><strong>Support and assist with the planning, coordination and implementation of all Employee Health and Wellness events (e.g. Wellness Days, World Aids etc.) within SABC and in the Regions.</strong></li>
<li><strong>Research the sponsorship in support of wellness events and supply research data for wellness articles and benchmarks.</strong></li>
<li><strong>Support the wellness team in rendering key projects.</strong></li>
<li><strong>Booking and supporting exhibition for wellness days and preparation of venues for workshops and meetings.</strong></li>
<li><strong>Administer the filing system within the department including gym in order to ensure the accurate filing of documentations. High level of confidentiality is key.</strong></li>
<li><strong>Ensure effective, efficient, accessible and reliable filing of all physical and electronic documentation related to the business plan and contracts as well as SLA.</strong></li>
<li><strong>Ordering of office supplies required for day-to-day functioning.</strong></li>
<li><strong>Assist with consolidation of departmental monthly, quarterly and annual reports.</strong></li>
<li><strong>File quotation and invoice for compliance, i.e. PR, PO and SES Numbers, tax invoice, etc.</strong></li>
<li><strong>Ensure that Independent Medical Evaluation invoices are not proceed before the reports are received.</strong></li>
<li><strong>Load all invoices including gym fitness instructor invoices and payments on SAP.</strong></li>
<li><strong>Follow up of payments with SAP and Finance.</strong></li>
<li><strong>Liaise with Procurement for procuring wellness merchandise.</strong></li>
<li><strong>Assist with compiling and putting up posters for wellness events, communications etc.</strong></li>
<li><strong>Organize traveling arrangements and planning of itinerary of the wellness team.</strong></li>
<li><strong>Maintain a professional interface with stakeholders.</strong></li>
</ul>
<ul>
<li><strong>Providing dedicated administrative support to the Wellness unit (including gym) and support all the activities associated with a wellness calendar and wellness projects from start to end.</strong></li>
</ul>
<p> ;</p>
<ul>
<li><strong>Ensure that wellness articles and wellness communications are sent out to Corporate Communications as per schedule.</strong></li>
<li><strong>Support and assist with the planning, coordination and implementation of all Employee Health and Wellness events (e.g. Wellness Days, World Aids etc.) within SABC and in the Regions.</strong></li>
<li><strong>Research the sponsorship in support of wellness events and supply research data for wellness articles and benchmarks.</strong></li>
<li><strong>Support the wellness team in rendering key projects.</strong></li>
<li><strong>Booking and supporting exhibition for wellness days and preparation of venues for workshops and meetings.</strong></li>
<li><strong>Administer the filing system within the department including gym in order to ensure the accurate filing of documentations. High level of confidentiality is key.</strong></li>
<li><strong>Ensure effective, efficient, accessible and reliable filing of all physical and electronic documentation related to the business plan and contracts as well as SLA.</strong></li>
<li><strong>Ordering of office supplies required for day-to-day functioning.</strong></li>
<li><strong>Assist with consolidation of departmental monthly, quarterly and annual reports.</strong></li>
<li><strong>File quotation and invoice for compliance, i.e. PR, PO and SES Numbers, tax invoice, etc.</strong></li>
<li><strong>Ensure that Independent Medical Evaluation invoices are not proceed before the reports are received.</strong></li>
<li><strong>Load all invoices including gym fitness instructor invoices and payments on SAP.</strong></li>
<li><strong>Follow up of payments with SAP and Finance.</strong></li>
<li><strong>Liaise with Procurement for procuring wellness merchandise.</strong></li>
<li><strong>Assist with compiling and putting up posters for wellness events, communications etc.</strong></li>
<li><strong>Organize traveling arrangements and planning of itinerary of the wellness team.</strong></li>
</ul>
<p> ;</p>
<ul>
<li><strong>Maintain a professional interface with stakeholders.</strong></li>
<li><strong>Ensure that clients that require wellness support are directed to the relevant resources timeously.</strong></li>
<li><strong>Arranging bereavement flowers by following the prescribed processes.</strong></li>
<li><strong>Ensure that both wellness and OD U-drive is updated routinely.</strong></li>
<li><strong>Keep database of service providers that can be accessed for wellness days.</strong></li>
<li><strong>Ensure that clinic medication orders are processed timeously.</strong></li>
<li><strong>Assist with inspection of first aid boxes and condom dispensers and ensure that these are routinely refilled.</strong></li>
<li><strong>Ensure the timeous sign-off of business plans within the guidelines of the delegation of Authority Framework.</strong></li>
<li><strong>Attend to all queries promptly and accurately</strong></li>
<li><strong>Perform ad hoc duties upon manager’s request</strong></li>
<li><strong>Keeping and controlling different databases for wellness related functions.</strong></li>
<li><strong>Scheduling and minute taking as well as disseminating minutes of operational meetings and other unit meetings.</strong></li>
<li><strong>Acceptance and registering of all items received by wellness units including donations.</strong></li>
<li><strong>Ensure that freelancer’s contracts are generated as per the SABC protocols and assigned off as per the policy.</strong></li>
<li><strong>Control and monitor the gym entrance and that members swipe cards/sign register.</strong></li>
<li><strong>Ensure that calls are logged for all gym equipment that needs repair and maintenance and report to the relevant SABC department.</strong></li>
<li><strong>Capture attendance statistics of members coming to use the general facilities and of the classes.</strong></li>
<li><strong>Assist with putting together monthly rosters.</strong></li>
<li><strong>Liaise with the service provider with regards to equipment repairs and maintenance (where applicable).</strong></li>
<li><strong>Execute marketing of wellness services and gym to all SABC employees in Auckland Park and Provinces.</strong></li>
<li><strong>Work with the service provider, corporate communication and graphic designers to facilitate wellness communication.</strong></li>
<li><strong>Executing periodical wellness and gym surveys e.g. on utilisation of the services, employee/ member satisfaction.</strong></li>
<li><strong>Assist in developing and ensure that monthly gym roster for all gym independent contractors.</strong></li>
<li><strong>Daily monitoring and supervision of the gym staff register.</strong></li>
<li><strong>Attend to gym member’s requests and resolve gym complaints where reasonably possible/ escalate the complaints to Employee Wellness Manager.</strong></li>
<li><strong>Ensure the safety of members while using the gym facility and ensure that fitness equipment is maintained as per the schedule.</strong></li>
<li><strong>Assist with identification of gym exercise classes and programs including aerobics, circuit that meet the target market.</strong></li>
</ul>
<p> ;</p>
<ul>
<li><strong>Assist with implementation of screening and gym fitness assessments program for new members and prescribe lifestyle changes, dietary considerations and health and fitness development plan.</strong></li>
<li><strong>Assist with driving the health agenda through providing clients with information or resources about nutrition, weight control and lifestyle issues.</strong></li>
<li><strong>Assist with source the pool of group training instructors and fitness instructors.</strong></li>
<li><strong>Book gym fitness assessment for staff and gym members.</strong></li>
<li><strong>Maintain a professional interface with stakeholders.</strong></li>
<li><strong>Provide information required for reporting and presentations.</strong></li>
<li><strong>Receive and assist service providers visiting the SABC gym.</strong></li>
<li><strong>Work with the project manager and other stakeholders on the vitality centre and new gym project.</strong></li>
<li><strong>Assist in enforcing controls with the daily running of the gym and independent contractors.</strong></li>
<li><strong>Ensure that new gym membership forms are submitted to payroll.</strong></li>
<li><strong>Assist with monthly report consolidations when necessary.</strong></li>
</ul>
<p> ;</p>
<p><strong>STAKEHOLDER MANAGEMENT</strong></p>
<ul>
<li><strong>Liaise with internal and external Stakeholders on and maintain an effective, professional interface all the time.</strong></li>
<li><strong>Build and maintain an effective and professional relationship with all stakeholders.</strong></li>
<li><strong>Be able to mitigate shifts should there be a need. Design, facilitate and manage the design and implementation of learning curriculum / programmes for specific organisational requirements.</strong></li>
</ul>
<p> ;</p>
<p><strong> INHERENT/MINIMUM REQUIREMENTS</strong></p>
<p><strong>QUALIFICATIONS</strong></p>
<ul>
<li><strong>Relevant Degree /National Diploma (NQF6/7) in Administration, Human Resources</strong></li>
</ul>
<p><strong>EXPERIENCE</strong></p>
<ul>
<li><strong>1-2 years’ experience in Administration role or Human Resources</strong></li>
<li><strong>Experience in Wellness will be an added advantage</strong></li>
</ul>
<p><strong>KNOWLEDGE</strong></p>
<ul>
<li><strong>Ability to handle confidential information.</strong></li>
</ul>
<ul>
<li><strong>High level of professionalism</strong></li>
<li><strong>Excellent communication skills.</strong></li>
<li><strong>Must have Advanced computer literacy MS Packages (Advance</strong></li>
<li><strong>MS Office, advance Excel Internet, PowerPoint, Ms Projects) etc.</strong></li>
<li><strong>Administrative, interpersonal and computer skills.</strong></li>
<li><strong>Accuracy with figures, grammar and spelling is essential.</strong></li>
<li><strong>Excellent interpersonal skills and communication skills (verbal and written)</strong></li>
<li><strong>High level planning and co-coordinating skills.</strong></li>
<li><strong>Liaison with internal and external clients and stakeholders</strong></li>
<li><strong>Good track record of organizational skills and competent management of office and diary.</strong></li>
<li><strong>Superior information retrieval skills.</strong></li>
<li><strong>Must be able to work independently, take decisions and solve problems</strong></li>
<li><strong>Display initiative.</strong></li>
<li><strong>Attention to detail.</strong></li>
<li><strong>Customer services skills.</strong></li>
<li><strong>Proactive decision making skills.</strong></li>
<li><strong>Knowledge of office administration and super information retrieval</strong></li>
<li><strong>Knowledge of best practice in the delivery and management of Employee Health and Wellness Programmes</strong></li>
<li><strong>Knowledge of Basic Conditions of Employment (BCEA) and Safety, Health, Environment, Quality (SHEQ) standards</strong></li>
<li><strong>Knowledge of Occupational Health &; Safety Act</strong></li>
<li><strong>Knowledge of Labour Relations Act and other relevant employment practices related regulations</strong></li>
</ul>
<p> ;</p>
<ul>
<li><strong>SABC Company policies and procedures (Finance / HR / Procurement)</strong></li>
<li><strong>Project Management (MS Project) Knowledge of business principles</strong></li>
<li><strong>HR Business Processes and Systems understanding.</strong></li>
<li><strong>Understanding of related policy (Limited).</strong></li>
<li><strong> SAP experience</strong></li>
<li><strong>Interpersonal communication</strong></li>
<li><strong>General Office administration.</strong></li>
<li><strong>Handling of all accounts and general queries related to business.</strong><strong> </strong></li>
</ul>
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