<h3><strong>Road Accident Fund (RAF) is looking for Administrative Assistants x4</strong></h3>
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<p><strong>Division: Claims</strong></p>
<p><strong>Reference No: 5036</strong></p>
<p><strong>Employment Type: Fixed Term Contract</strong></p>
<p><strong>Disability (EE targeted role): Yes</strong></p>
<p><strong>T.A.S.K Grade: 06</strong></p>
<p><strong>Job Posting Salary: R244,732.00</strong></p>
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<p><strong>The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.</strong></p>
<p><strong>Note: This is a 12 month fixed term contract.</strong></p>
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<p><strong>Purpose of the Job: The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department. </strong></p>
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<p><strong>Key Performance Areas</strong></p>
<p><strong>Compliance administration.</strong></p>
<p><strong>Maintain up-to-date written documentation related to the departments business activities.</strong></p>
<p><strong>Ensure compliance to the policies and process standards. </strong></p>
<p><strong>Keep abreast of internal standards and business goals to ensure adherence to sound internal control.</strong></p>
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<p><strong>Office coordination. </strong></p>
<p><strong>Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.</strong></p>
<p><strong>Maintain strict confidentiality in all matters relating to the office.</strong></p>
<p><strong>Assist in making follow-ups on outstanding matters. </strong></p>
<p><strong>Ensure all requests are handled and responded to within set timelines.</strong></p>
<p><strong>Engage and follow up with Processing Centers on outstanding matters </strong></p>
<p><strong>Assist in ensuring the availability of stationery within the department.</strong></p>
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<p><strong>Validate and verify information and documents submitted for accurate capturing and further handling.</strong></p>
<p><strong>Ensure the systems/registers used are kept up to date.</strong></p>
<p><strong>Check for duplicate documents, requests and queries and report on them.</strong></p>
<p><strong>Allocate reference numbers and accurately capture related documents on different systems.</strong></p>
<p><strong>Allocation of matters to responsible team members.</strong></p>
<p><strong>Draft and send out letters to all stakeholders as required. </strong></p>
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<p><strong>Meeting support</strong></p>
<p><strong>Aid in arranging meetings on behalf of the department.</strong></p>
<p><strong> Assist with taking and distributing minutes in accordance to set governance standards. </strong></p>
<p><strong>Create and maintain a register to track matters outstanding.</strong></p>
<p><strong>Support in the maintenance of follow-up plan on meeting resolutions and matters outstanding.</strong></p>
<p><strong>Ensure confirmation of meetings and management of team diaries.</strong></p>
<p><strong>Schedule appointments with internal and external stakeholders as and when required.</strong></p>
<p><strong>Document and Records Management.</strong></p>
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<p><strong>Manage Administer the records management and filling processes in line with the RAF filling plan.</strong></p>
<p><strong>Ensure that the filing system is always up-to-date and functional.</strong></p>
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<p><strong>Aid in the retrieval of information at all times as requested in the office. </strong></p>
<p><strong>Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.</strong></p>
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<p><strong>Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.</strong></p>
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<p><strong>Qualifications and Experience </strong></p>
<p><strong>Matric or Grade 12 certificate. </strong></p>
<p><strong>Relevant 1 years’ experience in Administrative or similar environment.</strong></p>
<p><strong>Behavioral competencies</strong></p>
<p><strong>Planning, organization and coordinating</strong></p>
<p><strong>Personal mastery</strong></p>
<p><strong>Emotional wisdom and decision making</strong></p>
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<p><strong>Ethics and values</strong></p>
<p><strong>Client service orientation</strong></p>
<p><strong>Technical Competencies</strong></p>
<p><strong>Computer literacy in MS Word, Excel, PowerPoint </strong></p>
<p><strong>Excellent planning and organizational skills</strong></p>
<p><strong>Good administrative skills</strong></p>
<p><strong>Ability to access required information</strong></p>
<p><strong>Writing skills</strong></p>
<p><strong>Basic understanding of SCM processes</strong></p>
<p><strong>Basic financial acumen</strong></p>
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<p><strong>NB: &#8220;RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs&#8221;.</strong></p>
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<p><strong>The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.</strong></p>
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<p><strong>Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful</strong></p>
<p><strong>Only the first 300 CVs may be considered</strong></p>
<p><strong>Security Vetting shall be conducted on all prospective employees</strong></p>
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<p><strong>It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.</strong><strong> </strong></p>
<a class="maxbutton-1 maxbutton" href="https://careers.raf.co.za/job/Durban-Administrative-Assistant-x4-Kwaz/1136936255/"><span class='mb-text'>CLICK HERE TO APPLY</span></a>
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