TOTALENERGIES IS HIRING A PROJECT MANAGEMENT ASSISTANT

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

• Very competitive environment with Tier 1 renewables developers’ competitors;
• Very large Projects – up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

• TERI operates in a strong growth and highly competitive environment.
• TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

These stakes require permanent coordination with business entities, the Branch and Company.

The main purpose of this position is to coordinate activities and provide administrative support to Project team:

Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations

EPC Management

• Main point of Contact for EPCs and O&Ms
• Record keeping of EPC Meeting Notes
• Maintain database of EPC Track Record and info

EPC RFP

• Drafting of EPC RFP
• Follow up with relevant team members to complete EPC RFP attachments
• Upload final EPC RFP and attachments and notify EPC 
• Meet with team and EPC to discuss the EPC RFP overview and requirements
• Check receipt of EPC RFP Deliverables and follow up on any missing items
• Upload to SharePoint and inform relevant team members for review purposes
• Manage review and evaluation process for shortlisting

Coordination of EPC/O&M Agreements and maintain version control on SharePoint:

• NDA
• Bid Bond
• Term Sheet/ Heads of Terms
• EPC Contract and Schedules 
• O&M Contract and Schedules 

Manage and co-ordinate the TotalEnergies EPC DD process

• Project Trackers & Reporting
• Responsible for managing the Project Deliverables List Updating
• Following up with key responsible personnel
• Timeline Trackers

Procurement activities

• Assist with RSA Internal Key Component RFP`s
• Assist with all RSA Internal 3<sup>rd</sup>Party RFP`s
• Technical Advisors/Consultants
• Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
• Support PM team 
• Assist in key deliverables for the weekly Procurement meeting
  

Document Control

• Conduct eDMS (Document Management System) training on all staff and external parties
• Ensure that the project team complies with the document control procedures
• Manage the eDMS workflow process 
• Monitoring EPC Contractor`s MDL progress against project milestones 
• Audit Electronic Document Management System (eDMS), site Document Control and folder structure

• SPV Database and EPC Database
• Setting up and maintaining Project Communication System supplied by the Company and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the Company, including live archive and storage of all project Information and document.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
• Coordinate deliverables on the Technical Take Over package with Project Team
• Facilitate project close out phase and handover process with O&M

• Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• Good knowledge of EPC Management
• National Diploma in Project Management/ Development studies/any equivalent NQF level
• Fluent in English and ability to speak/read/write one additional language

• Attention to detail
• Excellent communication and presentation skills with small and large groups
• Able to work independently
• Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to travel 
• A valid Driver’s license