<header class="header" role="banner"><strong><a class="visibility--hidden--visually skip-content focusable tpt_localAnchor" href="https://jobs.totalenergies.com/en_US/careers/JobDetail/Project-Management-Assistant-Renewables/55241#main" tabindex="0"></a><a class="logo logo--header" href="https://jobs.totalenergies.com/en_US/careers" tabindex="0"></a><span style="font-family: 'Roboto Slab', 'Times New Roman', serif; font-size: 32px;">Fix Term Contract: Project Management Assistant &#8211; Renewables</span></strong></header>
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<dt class="article__content__view__field__label"><strong>Country</strong></dt>
<dd class="article__content__view__field__value"><strong>South Africa</strong></dd>
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<dt class="article__content__view__field__label"><strong>City</strong></dt>
<dd class="article__content__view__field__value"><strong>CAPE TOWN</strong></dd>
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<dt class="article__content__view__field__label"><strong>Workplace location</strong></dt>
<dd class="article__content__view__field__value"><strong>CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)</strong></dd>
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<dt class="article__content__view__field__label"><strong>Employer company</strong></dt>
<dd class="article__content__view__field__value"><strong>TotalEnergies Renewables Southern Africa</strong></dd>
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<dt class="article__content__view__field__label"><strong>Domain</strong></dt>
<dd class="article__content__view__field__value"><strong>Industrial Projects, Secretarial/Administrative Support</strong></dd>
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<dt class="article__content__view__field__label"><strong>Type of contract</strong></dt>
<dd class="article__content__view__field__value"><strong>Regular position</strong></dd>
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<dt class="article__content__view__field__label"><strong>Experience</strong></dt>
<dd class="article__content__view__field__value"><strong>Minimum 3 years</strong></dd>
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<h3 class="article__header__text__title title title--04"><strong>Context &; Environment</strong></h3>
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<p id="isPasted"><strong>TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.</strong></p>
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<dd class="article__content__view__field__value"><strong>About TotalEnergies Renewables International Middle-East &; Africa (TTE-RI MEA):</strong></p>
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<li><strong>Very competitive environment with Tier 1 renewables developers’ competitors;</strong></li>
<li><strong>Very large Projects – up to 2GWp.</strong></li>
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<p><strong>About TotalEnergies Renewables International (TTE-RI):</strong></p>
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<li><strong>TERI operates in a strong growth and highly competitive environment.</strong></li>
<li><strong>TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.</strong></li>
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<p><strong>These stakes require permanent coordination with business entities, the Branch and Company.</strong></dd>
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<h3 class="article__header__text__title title title--04"><strong>Activities</strong></h3>
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<p id="isPasted"><strong>The main purpose of this position is to coordinate activities and provide administrative support to Project team:</strong></p>
<p><strong>Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations</strong></p>
<p><strong>EPC Management</strong></p>
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<li><strong>Main point of Contact for EPCs and O&;Ms</strong></li>
<li><strong>Record keeping of EPC Meeting Notes</strong></li>
<li><strong>Maintain database of EPC Track Record and info</strong></li>
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<p><strong>EPC RFP</strong></p>
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<li><strong>Drafting of EPC RFP</strong></li>
<li><strong>Follow up with relevant team members to complete EPC RFP attachments</strong></li>
<li><strong>Upload final EPC RFP and attachments and notify EPC </strong></li>
<li><strong>Meet with team and EPC to discuss the EPC RFP overview and requirements</strong></li>
<li><strong>Check receipt of EPC RFP Deliverables and follow up on any missing items</strong></li>
<li><strong>Upload to SharePoint and inform relevant team members for review purposes</strong></li>
<li><strong>Manage review and evaluation process for shortlisting</strong></li>
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<p><strong>Coordination of EPC/O&;M Agreements and maintain version control on SharePoint:<br />
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<li><strong>NDA</strong></li>
<li><strong>Bid Bond</strong></li>
<li><strong>Term Sheet/ Heads of Terms</strong></li>
<li><strong>EPC Contract and Schedules </strong></li>
<li><strong>O&;M Contract and Schedules </strong></li>
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<p><strong>Manage and co-ordinate the TotalEnergies EPC DD process<br />
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<li><strong>Project Trackers &; Reporting</strong></li>
<li><strong>Responsible for managing the Project Deliverables List Updating</strong></li>
<li><strong>Following up with key responsible personnel</strong></li>
<li><strong>Timeline Trackers</strong></li>
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<p><strong>Procurement activities</strong></p>
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<li><strong>Assist with RSA Internal Key Component RFP`s</strong></li>
<li><strong>Assist with all RSA Internal 3<sup>rd</sup>Party RFP`s</strong></li>
<li><strong>Technical Advisors/Consultants</strong></li>
<li><strong>Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)</strong></li>
<li><strong>Support PM team </strong></li>
<li><strong>Assist in key deliverables for the weekly Procurement meeting<br />
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<p><strong>Document Control</strong></p>
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<li><strong>Conduct eDMS (Document Management System) training on all staff and external parties</strong></li>
<li><strong>Ensure that the project team complies with the document control procedures</strong></li>
<li><strong>Manage the eDMS workflow process </strong></li>
<li><strong>Monitoring EPC Contractor`s MDL progress against project milestones </strong></li>
<li><strong>Audit Electronic Document Management System (eDMS), site Document Control and folder structure</strong></li>
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<li><strong>SPV Database and EPC Database</strong></li>
<li><strong>Setting up and maintaining Project Communication System supplied by the Company and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.</strong></li>
<li><strong>Setting up and maintaining Project Document Control System supplied by the Company, including live archive and storage of all project Information and document.</strong></li>
<li><strong>Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.</strong></li>
<li><strong>Assisting the project team to search and retrieving document/information in the Systems.</strong></li>
<li><strong>Manage SharePoint/Teams Folder Structure and adherence to the requirements</strong></li>
<li><strong>Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.</strong></li>
<li><strong>Coordinate deliverables on the Technical Take Over package with Project Team</strong></li>
<li><strong>Facilitate project close out phase and handover process with O&;M</strong></li>
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<h3 class="article__header__text__title title title--04"><strong>Candidate Profile</strong></h3>
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<li><strong>Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations</strong></li>
<li><strong>Good knowledge of EPC Management</strong></li>
<li><strong>National Diploma in Project Management/ Development studies/any equivalent NQF level</strong></li>
<li><strong>Fluent in English and ability to speak/read/write one additional language</strong></li>
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<li><strong>Attention to detail</strong></li>
<li><strong>Excellent communication and presentation skills with small and large groups</strong></li>
<li><strong>Able to work independently</strong></li>
<li><strong>Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills</strong></li>
<li><strong>Proven experience with Electronic Document Management System (EDMS)</strong></li>
<li><strong>Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.</strong></li>
<li><strong>Knowledge of engineering documents and approval processes within projects.</strong></li>
<li><strong>Working knowledge and experience in different types of filing systems and good communication and interpersonal skills</strong></li>
<li><strong>Willingness to travel </strong></li>
<li><strong>A valid Driver’s license</strong></li>
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<h3 class="article__header__text__title title title--04"><strong>Additional Information</strong></h3>
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<div><strong>TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.</strong></div>
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