Value Logistics is hiring an ADMINISTRATOR
Job Type: Full-Time
Purpose of the Job
Perform all general administrative functions in the department.
Key Responsibilities
Ensure that the Standard Operating Procedures are known, understood, trained on, and maintained to ensure that the respective procedures are carried out correctly
Understand and know how to make use of the various systems in the business
Carry out all administrative tasks in the operation
Check the status of invoices on the system
Ensure communication is provided to the relevant warehouse staff when a specific requirement must be met
Handling customer queries and escalating the queries to the relevant management
Ensure that all documentation is correctly filed and easily accessible
Maintain reports daily, weekly, and monthly as per the requirements for the operation
Ordering of stationery
Where the operation requires it, assist in the capture of data
Generate and print all documentation that is required for operational processes
Carry out all wage-related administration.
Quality, Health and Safety and KPIs
Ensure that KPIs are known, understood, measured, managed, maintained and reported on monthly
Ensure NCRs/NCPs and IOs are raised daily and staff are motivated to use the system to improve the operation
Ensure that all NCR’s/NCP’s and IO’s are closed off within the required lead times (5 working days)
Ensure standards of Health and Safety are maintained as well as the requirements of the Occupational Health and Safety Act
Ensure that all monthly checks are carried out as required
Maintain housekeeping standards daily
Assist in relevant operations/operational functions as required.
Minimum Requirements
Grade 12 (Matric)
Computer literate
Personal Attributes
Hard-working
Organised
Positive attitude
Have a sense of urgency
Reliable
Pays attention to detail
Personal Attributes
Administrative skills
Communication skills
Skills Required
Have knowledge and understanding of administrative procedures of the operation
Have knowledge and understanding of all the Standard Operating Procedures pertaining to their function
Have knowledge and understanding of Value policies
Have knowledge and understanding of the Health and Safety procedures and requirements
Have a knowledge and understanding of the ISO 9001 procedures
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