The Department of Education is hiring Administration Clerks
The Department of Education is seeking qualified candidates to apply for the Administration Clerk position available in several regions.
ADMINISTRATION CLERK: HUMAN RESOURCE DEVELOPMENT REF NO: DOE22/02/2025
Chief Directorate: Cluster
Directorate: AW Education District
SALARY: R216 417 – R242 928 per annum (Level 05)
CENTRE: Amathole West
ADMINISTRATION CLERK: CMC
Chief Directorate: Cluster
Directorate: Education District
SALARY: R216 417 – R242 928 per annum (Level 05)
CENTRE: Port St Johns CMC Ref No: DOE23/02/2025
Ngqamakwe CMC Ref No: DOE24/02/2025
Port ST Johns, Ref No: DOE25/02/2025
ADMINISTRATION CLERK: CIRCUIT OFFICE
Chief Directorate: Cluster
Directorate: Education District
SALARY: R216 417 – R242 928 per annum (Level 05)
CENTRE: Alfred Nzo East Ref No: DOE26/02/2025
Joe Gqabi, Lahlangubo Circuit3 Ref No: DOE27/02/2025
ST Johns Road Junior Sss, BCM Circuit 13 Ref No: DOE28/02/2025
DE Vos Malan, Bcm Circuit 3 Ref No: DOE29/02/2025
ADMINISTRATION CLERK: EXAMINATION REF NO: DOE30/02/2025
Chief Directorate: Cluster
Directorate: Ae Education District
SALARY: R216 417 – R242 928 per annum (Level 05)
CENTRE: Amathole East
ADMINISTRATION CLERK: TEACHER DEVELOPMENT REF NO: DOE31/02/2025
Chief Directorate: Cluster
Directorate: Education District
SALARY: R216 417 – R242 928 per annum (Level 05)
CENTRE: Alfred Nzo East
REQUIREMENTS:
A grade 12 certificate with no experience required.
Effective communication skills (written and verbal skills) and a good command of English language
Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of task and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
DUTIES: Render general clerical support service:
Record, organise, store, capture and retrieve correspondence and data (line function).
Update registers and statistics
Handle routine enquiries
Make photocopies and receive or send facsimiles
Distribute documents/packages to various stakeholders as required
Keep and maintain the filing system for the component
Type basic letters and/or other correspondence when required
Keep and maintain the incoming and outgoing register of the component
Provide supply chain clerical support services within the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Provide personnel administration clerical support services within the component.
Maintain a leave register for the component
Keep and maintain personnel records in the component
Keep and maintain the attendance register of the component
Arrange travelling and accommodation
Provide financial administration support services in the component
Capture and update expenditure in component
Check correctness of subsistence and travel claims of officials and submit to manager for approval
Handle telephone accounts and petty cash for the component.
CLOSING DATE: 24 March 2025. No late applications will be accepted
HOW TO APPLY
APPLICATIONS: Must be submitted only via the provincial e-Recruitment system available at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The system is available 24/7 throughout and closes at 23:59 on the closing date. To report any challenges pertaining e-Recruitment System, send an email with your ID Number, your profile e-Mail Address and the details of the issue to: erecruitment@ecdoe.gov.za; do not submit any CVs to this email address, should you do so, your application will be regarded as lost and will not be considered.Technical support is limited to working hours: (08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri). No Hand-Delivered/ No Emailed / No Faxed / No Posted applications will be accepted.
NOTE: Applications must be submitted on a duly completed Z83 (effective from 01 January 2021) form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit any copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae.
NB: Z83 in the e-recruitment system is currently not downloadable and therefore not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day.
Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview.
Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes.Where applicable, candidates will be subjected to a skills/knowledge test. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. The Department reserves the right not to make appointment(s) to the advertised post(s).
Persons with disability and people from previously disadvantaged groups are encouraged to apply. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered.
The Department reserves the right to amend / review / withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications).
NB Please Note: It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the ECDOE EE Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered.
The Department reserves the right to amend / review / withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications). Enquiries must be directed to the specified contact person. For e-Recruitment Enquiries, Email: erecruitment@ecdoe.gov.za