Administrative Assistant Vacancy at North-West University (NWU) 2026

North-West University (NWU) is inviting suitably qualified candidates to apply for an Administrative Assistant vacancy at its Vanderbijlpark Campus. The position is based within the Faculty of Theology, School for Christian Ministries and Leadership and offers an opportunity for an experienced administrator to support academic staff, students and faculty operations.

The position is a temporary fixed-term appointment and carries the reference number P000162. Applications are currently open, with the closing date set for 21 August 2026.

Administrative Assistant Job Opportunity

The Administrative Assistant will provide administration and facilitation support to colleagues and students at the Vanderbijlpark Campus. The successful candidate will work closely with the Director’s Office, Faculty Coordinator, academic staff and students to ensure that administrative activities are completed accurately and on time.

This role requires someone who is organised, reliable, computer literate and able to communicate professionally with different stakeholders.

The position is classified as Peromnes Grade 13, while remuneration will be determined according to the level of appointment and applicable NWU policy guidelines.

Minimum Requirements

Applicants must meet the following minimum requirements:

• Grade 12 or NQF Level 4 qualification.
• At least two years of experience in administration and facilitation.
• Computer literacy.
• Knowledge of Microsoft Word, PowerPoint and Excel.
• Literacy in the KFS financial system.
• Good communication skills.
• Good office ethical behaviour.

Applicants should ensure that their CV clearly demonstrates their relevant administration experience and computer skills.

Key Responsibilities

The successful Administrative Assistant will be responsible for a wide range of administrative and coordination duties.

Faculty Administration

The employee will maintain effective communication with the Director’s Office at the Potchefstroom Campus and ensure that important information is shared accurately and promptly.

The role also involves coordinating administrative activities at the Vanderbijlpark Campus, supporting academic staff, maintaining records and documentation, assisting with meetings and responding to student queries.

The successful candidate will also work with campus offices to support the implementation of policies and procedures.

Financial Administration

The Administrative Assistant will assist with financial administration using the NWU KUALI Financial System (KFS).

Responsibilities include processing financial transactions, ensuring that transactions comply with university policies, processing invoices and expense reimbursements, and maintaining the accuracy and security of financial information.

The employee will also be expected to apply training and knowledge of KFS to improve the accuracy and efficiency of financial administration.

Managerial and Office Support

The position includes supporting the Faculty Coordinator and Director’s Office with administrative activities. This can include scheduling meetings, coordinating campus activities, monitoring assigned tasks and providing progress updates.

The successful candidate may also be required to complete additional ad hoc duties within specified timeframes.

Meeting Coordination

The Administrative Assistant will help coordinate both virtual and in-person meetings. Duties include sending meeting invitations, arranging venues and equipment, providing technical assistance where necessary, preparing agendas and recording meeting minutes.

Accurate records of discussions and action items must also be maintained and distributed to the relevant stakeholders.

Occupational Health and Safety

The successful candidate will also be expected to support Occupational Health and Safety requirements. This includes identifying and reporting potential risks, participating in OHS training, complying with safety schedules and supporting evacuation drills and OHS audits.

Closing Date and Application Information

The closing date for the North-West University Administrative Assistant vacancy is 21 August 2026. The planned commencement of duties is as soon as possible.

Applications must be submitted online through the official NWU vacancy website. Incomplete applications or applications submitted through other platforms will not be considered.

Final Thoughts

The NWU Administrative Assistant vacancy is a suitable opportunity for candidates with Grade 12 and at least two years of administration and facilitation experience who are looking to work in a university environment.

The role offers exposure to academic administration, student support, financial systems, meeting coordination and general faculty operations. Applicants should ensure that their CV is updated and clearly reflects their relevant experience and computer skills before submitting their application.

How to Apply