Transnet Leasing Administrator Vacancy 2026 – Grade 12 Opportunity

Transnet Property has opened an opportunity for a Leasing Administrator, giving suitably qualified job seekers with Grade 12 and relevant administrative experience a chance to work within its Leasing Management division. The vacancy is listed under Transnet Property and carries reference number req5529.

The position is based in the KwaZulu-Natal region and is classified as a non-permanent position at H1X grade level. Transnet Property manages a portfolio that includes commercial, retail, industrial, warehousing and residential properties across South Africa.

Applications for the Leasing Administrator position close on 21 September 2026, so interested applicants should make sure their applications are submitted before the deadline.

Transnet Leasing Administrator Vacancy 2026

The Leasing Administrator will report to the Regional Manager – Leasing and will be responsible for providing administrative support related to lease agreements and leasing activities.

The main purpose of the position is to draft lease documentation and correspondence, handle administrative functions relating to leases and ensure that signed documentation is received and processed correctly.

This is therefore an opportunity suited to candidates who have strong administration skills, attention to detail and experience working with documentation, customers, tenants and internal departments.

Requirements

Applicants must meet the following minimum requirements:

• Grade 12 (NQF Level 4) or Senior Higher Certificate (NQF Level 5)
• At least 3 years of relevant experience
• Good administrative and organisational skills
• Ability to work with lease documentation and related records
• Strong communication and interpersonal skills
• Good computer and digital literacy
• Ability to manage information and maintain accurate records
• Ability to work under pressure and meet deadlines
• Good judgement and decision-making skills
• Strong customer-focused approach
• Ability to maintain confidentiality and comply with legislation

The role also requires candidates who can demonstrate accountability, time management, resilience, adaptability, ethical conduct and the ability to work effectively with others.

Duties and Responsibilities

The successful candidate will be responsible for finalising lease documentation according to established standards. This includes drafting lease agreements, special clauses and replacement pages, highlighting amendments and obtaining the necessary approvals.

The Leasing Administrator will also check signed leases and related documentation to ensure that information is correct and that agreements comply with applicable legal requirements.

Other responsibilities include keeping unsigned lease reports updated, maintaining accurate notes against contracts and ensuring that original lease agreements are properly forwarded for safekeeping.

The successful candidate will also:

• Advise Finance of new contracts for billing purposes
• Respond to internal and external queries relating to lease documentation
• Assist with residential tenant queries
• Prepare annual renewal documentation
• Keep tenant files updated and properly filed
• Draft submissions for new and renewed leases
• Assist with submissions relating to demolition approvals
• Maintain personal information in accordance with POPIA requirements
• Update renewals on SAP
• Maintain lease documentation control registers
• Communicate with municipalities regarding rates, taxes, water and electricity
• Reconcile relevant rates and taxes accounts
• Prepare debit and credit forms relating to tenants
• Compile deposit refund forms for approval
• Assist the legal department with information relating to legal matters
• Follow up on legal cases involving tenant evictions
• Assist with approved lease termination processes
• Support leasing consultants with billing, SAP and lease-related reports

Who Should Apply?

This Transnet vacancy may suit job seekers who have experience in leasing administration, property administration, general administration, document management or related areas.

Because the position requires a minimum of three years of relevant experience, applicants should carefully review their work history before applying. Meeting the minimum requirements is important because the position involves handling sensitive documentation, tenant information, financial-related administration and legal lease records.

Transnet states that preference will be given to suitably qualified applicants from designated groups in line with its Employment Equity Plan and targets.

Final Thoughts

The Transnet Leasing Administrator vacancy provides an opportunity for an experienced administrator to join Transnet Property and work in an environment involving property leasing, tenant administration, documentation, SAP records and coordination with different departments.

If you have Grade 12 or a Senior Higher Certificate together with at least three years of relevant experience, make sure you review the requirements carefully and submit your application before the closing date.

Transnet also warns job seekers that it never asks applicants to pay fees for recruitment. Any request for payment in exchange for a job should be treated as fraudulent.

How to Apply