North-West University Administrative Assistant Vacancy 2026 – Grade 12 Applicants Can Apply

The North-West University (NWU) is inviting suitably qualified candidates to apply for an Administrative Assistant position at its Campus in the Faculty of Education, School for Psycho-Social Education. This is a permanent employment opportunity for applicants with a Grade 12 qualification and at least two years of office administration experience.

The successful candidate will provide administrative support to the Deputy School Director, School Management and Subject Groups. Applicants with strong computer skills, good communication abilities and experience in office administration are encouraged to apply.

The position offers an opportunity to join one of South Africa’s universities in a permanent administrative role.

NWU Administrative Assistant Vacancy Details

• Company: North-West University (NWU)
• Job Title: Administrative Assistant
• Position Number: P000492
• Listing Reference: nwu_004858
• Peromnes Grade: P13
• Faculty: Faculty of Education
• School: School for Psycho-Social Education
• Campus: Potchefstroom Campus
• Employment Type: Permanent
• Industry: Education and Training
• Minimum Qualification: Grade 12 (NQF Level 4)
• Planned Commencement: As soon as possible

The annual total remuneration package will be determined according to the level of appointment and NWU policy guidelines.

Purpose of the Position

The Administrative Assistant will provide administrative support to the Deputy School Director, School Management and Subject Groups within the School of Psycho-Social Education.

The successful candidate will help ensure that administrative activities are handled efficiently and that communication between management, academic staff and students runs smoothly.

The role requires someone who can manage different administrative responsibilities, maintain accurate documentation and work independently while contributing positively to the wider team.

Key Responsibilities

The main duties and responsibilities will include:

1. Administrative Support

• Provide administrative assistance to the Deputy School Director, Subject Group leadership and School Management.
• Assist with examination papers, study materials and task agreements.
• Handle management requests and staff files.
• Support administrative activities across the three NWU campuses.

2. Communication and Liaison

• Communicate with Subject Group Leaders, Coordinators and staff members.
• Liaise with students regarding various administrative matters.
• Help maintain effective communication within the School.

3. Meetings and Appointments

• Assist the Director’s Personal Assistant with arranging appointments, meetings and functions.
• Support the organisation of school-related activities.

4. Subject Group Meetings

• Prepare meeting agendas.
• Arrange venues and meeting requirements.
• Take minutes during Subject Group meetings.

5. Financial Administration

• Manage the NWU financial system (KFS).
• Work in collaboration with the School’s Financial Officer.

6. Temporary Appointments

• Administer temporary academic appointments.
• Handle documentation for student assistants and marking assistants.
• Verify and manage the required appointment forms in collaboration with the Mafikeng Campus administrator.

Minimum Requirements

To qualify for this Administrative Assistant position, applicants must meet the following requirements:

• Grade 12 qualification (NQF Level 4).
• At least two years of office administration experience.

Added Advantage

A post-school qualification related to administration will be an added advantage.

Skills and Competencies

NWU is looking for candidates who demonstrate the following skills and abilities:

• Computer proficiency in Microsoft Office.
• Familiarity with a Learning Management System will be beneficial.
• Excellent language proficiency in an African language and English or Afrikaans.
• Ability to use written language correctly.
• Ability to complete tasks independently.
• Ability to work positively as part of a team.
• Outstanding interpersonal and human relationship skills.
• Good conflict management abilities.
• Strong organisational and administrative skills.

Final Thoughts

This permanent NWU Administrative Assistant vacancy may be suitable for candidates with Matric and at least two years of office administration experience who are looking to build their careers in the higher education sector.

Applicants should carefully review the requirements and ensure that they submit complete applications through the university’s official recruitment platform.

How to Apply