Human Resource Assistant

The University of Cape Town Lung Institute, requires applications for a HUMAN RESOURCES (HR)ASSISTANT* position, on a Fixed Term Contract. The Lung Institute, situated in George Street, Mowbray, is wholly-owned subsidiary of the University of Cape Town and is recognised internationally as a leader in the study of treatments for airways diseases, having performed more than 150 research projects. The HR Assistant will be Involved in a wide range of support activities within the HR Department, mainly assisting the HR Manager with daily administrative assistance on all HR and business-related matters. Minimum Requirements: Grade 12 / Equivalent. Bachelor’s Degree/ Diploma / Certificate in Human Resources Management. Minimum of 6 to 12 months experience in an administrative role. Experience in an HR environment will be advantageous. Familiar with South African Labor Laws. High proficiency with MS Office(Outlook, Excel, Word, Power Point, and database management). Experience with Word Press and other online systems, would be highly advantageous Attributes & Behaviors. High degree of integrity and confidentiality. High attention to detail and accuracy. Ability to follow processes and procedures. Ability to work well under pressure. Excellent interpersonal and communication skills –both verbal and written. Proactive self-starter with the ability to work independently and as part of a team. Effective HR administration skills. Responsibilities include (but not limited to): Assist HR Manager with all HR-related duties. Administration relating to recruitment, payroll, industrial relations, performance management. Screen CV’s, set up on-site interviews and assessments (if required), conduct security, credit and reference checks. Draft offer letters and employment contracts, as well as regret emails. Prepare and maintain electronic staff files for employees. Ensure all contracts and relevant documentation regarding employment are fully signed. Maintain spreadsheet with contracts and payroll information. Assist with reports for leave, recruitment and terminations. Assist with documentation for disciplinary issues. Attend Health and Safety and Employment Equity Meetings. Assist in implementing and managing culture building and staff building initiatives. Assist in providing change management support. Assist with social calendar and staff intranet. General administration and minute-taking. Additional Information: This position will be based in Mowbray, Cape Town. 6-month Fixed Term Contract. Full-Time position, 40 hours per week, Monday to Friday. To apply, interested applicants are requested to submit a cover letter and updated CV, with at least one contactable reference to: uctlirecruitment@uct.ac.za. Applications will only be accepted via email. Telephone: 021406 6882. Reference (in subject line): UCTLI HR Assistant. Closing Date:15 December 2021. Only shortlisted candidates, who respond with the correct reference, will be contacted and may be required to undergo a competency test. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.