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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Division: </span><span >Operations</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Reference No: </span><span >4431</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Location: South Africa</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Employment Type: </span><span >Fixed Term Contract</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Disability (EE targeted role): </span><span >Yes</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">T.A.S.K Grade: </span><span >06</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Job Posting Salary: </span><span >R244,732.00</span></strong></div>
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<div class="col-xs-12 fontalign-left"><strong><span class="joblayouttoken-label">Job Posting End Date: </span><span >5 Nov 2024</span></strong></div>
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<p><strong>The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.</strong></p>
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<p> ;</p>
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<p class="Default"><strong>Purpose of the Job:To provide administrative support for the Officer, Senior Officer and Team Leader to ensure that the branch is run efficiently and effectively.</strong></p>
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<p><strong>Key Performance Areas</strong></p>
<p class="Default"><strong>Compliance administration.</strong></p>
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<li><strong>Maintain up-to-date written documentation related to the departments business activities.</strong></li>
<li><strong>Ensure compliance to the policies and process standards.</strong></li>
<li><strong>Keep abreast of internal standards and business goals to ensure adherence to sound internal control.</strong></li>
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<p class="Default"><strong>Office Coordination.</strong></p>
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<li class="Default"><strong>Assist in making follow-ups on outstanding matters.</strong></li>
<li class="Default"><strong>Ensure all requests are handled and responded to within set timelines.</strong></li>
<li class="Default"><strong>Assist in ensuring the availability of stationery within the department.</strong></li>
<li class="Default"><strong>Validate and verify information and documents submitted for accurate capturing and further handling.</strong></li>
<li class="Default"><strong>Ensure the systems/registers used are kept up to date.</strong></li>
<li class="Default"><strong>Check for duplicate documents, requests and queries and report on them.</strong></li>
<li class="Default"><strong>Allocate reference numbers and accurately capture related documents on different systems.</strong></li>
<li class="Default"><strong>Allocation of matters to responsible team members.</strong></li>
<li class="Default"><strong>Draft and send out letters to all stakeholders as required.</strong></li>
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<p><strong>Meeting Support</strong></p>
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<li><strong>Assist in making follow-ups on outstanding matters.</strong></li>
<li><strong>Ensure all requests are handled and responded to within set timelines.</strong></li>
<li><strong>Assist in ensuring the availability of stationery within the department.</strong></li>
<li><strong>Validate and verify information and documents submitted for accurate capturing and further handling.</strong></li>
<li><strong>Ensure the systems/registers used are kept up to date.</strong></li>
<li><strong>Check for duplicate documents, requests and queries and report on them.</strong></li>
<li><strong>Allocate reference numbers and accurately capture related documents on different systems.</strong></li>
<li><strong>Allocation of matters to responsible team members.</strong></li>
<li><strong>Draft and send out letters to all stakeholders as required.</strong></li>
<li class="Default"><strong>Ensure confirmation of meetings and management of team diaries.</strong></li>
<li class="Default"><strong>Schedule appointments with internal and external stakeholders as and when required.</strong></li>
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<p class="Default"><strong>Document and Records Management.</strong></p>
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<li class="Default"><strong>Administer the records management and filling processes in line with the RAF filling plan</strong></li>
<li class="Default"><strong>Ensure that the filing system is always up-to-date and functional.</strong></li>
<li class="Default"><strong>Retrieval of information at all times as requested in the office.</strong></li>
<li class="Default"><strong>Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.</strong></li>
<li class="Default"><strong>Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.</strong></li>
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<p><strong>Qualifications and Experience</strong></p>
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<li><strong>Matric or Grade 12 certificate.</strong></li>
<li class="Default"><strong>Relevant 1 years’ experience in Medical Administrative field or similar environment.</strong></li>
<li class="Default"><strong>Medical Field as an added advantage </strong></li>
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<p><strong>Behavioral competencies</strong></p>
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<li><strong>Planning, organization and coordinating.</strong></li>
<li><strong>Personal mastery.</strong></li>
<li><strong>Emotional wisdom and decision making.</strong></li>
<li><strong>Ethics and values.</strong></li>
<li><strong>Client service orientation</strong></li>
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<p><strong>Technical competencies </strong></p>
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<li class="Default"><strong>Computer literacy in MS Word, Excel, PowerPoint.</strong></li>
<li class="Default"><strong>Excellent planning and organizational skills.</strong></li>
<li class="Default"><strong>Good administrative skills.</strong></li>
<li class="Default"><strong>Ability to access required information.</strong></li>
<li class="Default"><strong>Writing skills.</strong></li>
<li class="Default"><strong>Basic understanding of SCM processes.</strong></li>
<li class="Default"><strong>Basic financial acumen.</strong></li>
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<p class="Default"><strong><em>NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.</em></strong></p>
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<p><strong>The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.</strong></p>
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<p><strong>Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful</strong></p>
<p><strong>Security Vetting shall be conducted on all prospective employees</strong></p>
<p><strong>It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.</strong></p>
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