ADMINISTRATIVE ASSISTANT

Purpose of the Job



is responsible for providing administrative day-to-day support to the respective departments

 



Desired Experience & Qualification

•    Relevant 1 years’ experience in Administration or a similar environment

•    Matric or Grade 12 certificate.



Package & Remuneration

R244,732.00 per annum and will be negotiable



 

Duties & Responsibilities



Compliance administration
•    Maintain up-to-date written documentation related to the departments business activities.
•    Ensure compliance to the policies and process standards.
•    Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

 



 

Office coordination
•    Aid in the maintenance of correspondence, filling, telephonic queries and provide general administration support to the office.
•    Maintain strictly confidentiality in all matters relating to the office.
•    Assist in making follow-ups on outstanding matters.
•    Ensure all requests are handled and responded to within set timelines.
•    Engage and follow up with Processing Centres on outstanding matters.
•    Assist in ensuring the availability of stationery within the department.
•    Validate and verify information and documents submitted for accurate capturing and further handling.
•    Ensure the systems/registers used are kept up to date.
•    Check for duplicate documents on different systems.
•    Allocation of matters to responsible team members.
•    Allocate reference numbers and accurately capture related documents on different systems.
•    Draft and send out letters to all stakeholders as required.

 

 



 

Meeting support
•    Aid in arranging meetings on behalf of the department.
•    Assist with taking and distributing minutes in accordance to set governance standards.
•    Create and maintain a register to track matters outstanding.
•    Support in the maintenance of follow up plan on meeting resolutions and matters outstanding.
•    Ensure confirmation of meetings and management of team diaries.
•    Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management
•    Administer the records management and filling processes in line with the RAF filling plan.
•    Ensure that the filing system is always up-to-date and functional.
•    Aid in the retrieval of information at all times as requested in the office.
•    Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
•    Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

 



 

Competencies
Behavioural:
•    Planning, Organisation and coordinating.
•    Personal mastery.
•    Emotional wisdom and decision making.
•    Ethics and values.
•    Client service orientation.

Technical:
•    Computer literacy in MS Word, Excel, PowerPoint.
•    Excellent planning and organizational skills.
•    Good administrative skills.
•    Ability to access required information.
•    Writing skills.
•    Basic understanding of SCM processes.
•    Basic financial acumen.



 

Additional Information



NB:
The Road Accident Fund subscribes to the principles of employment equity and        preference will be given to People with Disabilities.

•    Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful

•    Security vetting shall be conducted on all prospective employees

•    It is the applicants’ responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA)and to provide proof of such evaluation.



CLICK HERE TO APPLY

 



 


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