ADMINISTRATIVE ASSISTANT
Purpose of the Job
is responsible for providing administrative day-to-day support to the respective departments
Desired Experience & Qualification
• Relevant 1 years’ experience in Administration or a similar environment
• Matric or Grade 12 certificate.
Package & Remuneration
R244,732.00 per annum and will be negotiable
Duties & Responsibilities
Compliance administration
• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office coordination
• Aid in the maintenance of correspondence, filling, telephonic queries and provide general administration support to the office.
• Maintain strictly confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents on different systems.
• Allocation of matters to responsible team members.
• Allocate reference numbers and accurately capture related documents on different systems.
• Draft and send out letters to all stakeholders as required.
Meeting support
• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Support in the maintenance of follow up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.
Document and Records Management
• Administer the records management and filling processes in line with the RAF filling plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Competencies
Behavioural:
• Planning, Organisation and coordinating.
• Personal mastery.
• Emotional wisdom and decision making.
• Ethics and values.
• Client service orientation.
Technical:
• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organizational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.
Additional Information
NB:
The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
• Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
• Security vetting shall be conducted on all prospective employees
• It is the applicants’ responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA)and to provide proof of such evaluation.
0 Comments