Administrative Officer – Stellenbosch University
Job: NW14/127/0524
Description
Job Title Administrative Officer
Location/Area
Organization Centre for Bioinformatics and Computational Biology
Department Description
Faculty of Science
Centre for Bioinformatics and Computational Biology (CBCB)
Part-time (5/8) Administrative Officer
(Two-year fixed-term contract)
Ref. NW14/127/0524
Kindly note that only South African citizens from the designated groups will be considered for the position.
Duties
Providing secretarial and administrative support to the director and staff members;
Administering and scheduling the activities for the CBCB;
Scheduling appointments for, and managing of electronic diaries of staff;
Receiving guests and visitors;
Making travel and accommodation arrangements when needed;
Responsible for preparing and arranging the Centre’s functions, meetings, agendas and reports;
Liasing with internal and external stakeholders;
Coordinating effective communication channels to both Centre personnel and clients;
Handling of all correspondence and enquiries, including referral to a higher level if needed;
Typing letters, memoranda and other relevant documents;
Responsible for the administration of the postgraduate programmes offered by the Centre;
Annual capturing of the CBCB’s research publications;
Responsible for the financial administration of the Centre, including procurement of equipment, goods and services;
Responisbile for the management of the CBCB’s assets;
Maintaining an effective filing system;
Providing support with the maintenance of the website;
Handling workshop / short course administration.
Job Requirements
A post-matric secretarial or administrative qualification, or equivalent;
At least five years’ relevant secretarial and/or administrative experience;
Excellent spoken and written communication skills in English;
The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
The proven ability to perform tasks independently;
Proven computer proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook);
Proven high-level organising skills;
The ability to function under pressure without compromising accuracy;
Outstanding interpersonal skills.
Recommendation
Good communication skills in Afrikaans;
A general working knowledge of scientific terminology;
Prior experience of working in a higher education environment.
How To Apply
#LI-POST
Stellenbosch University is committed to employment equity (EE). In accordance with the institutional EE Plan of the University and that of the specific environment, only South African citizens from the designated groups will be considered for appointment.
Stellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT https://www.sun.ac.za/english/careers BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.
Enquiries
Enquiries regarding this post: Prof H Patterton on 021 808 2774, or at hpatterton@sun.ac.za
Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753, or at sun-e-hr@sun.ac.za
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Currency ZAR
Commencement Date 01-Aug-2024
Closing Date 14-Jun-2024
Amount of Travel
Work At Home
Skills
Actions: Skills for the Vacancy
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