COUNCIL FOR GEOSCIENCE IS HIRING A RECEPTIONIST

Reporting Line : Manager: Facilities Management
Overall Job Purpose : To provide professional reception and information services to the Council for Geoscience and clients.

KEY RESPONSIBILITIES:

• Receive all visitors at reception, contact relevant individuals to be visited and direct visitor to them.
• Provide information to clients and possible clients and/or refer them to relevant contacts, either in the organization or elsewhere.
• Operate the PABX (switchboard and operator consol).
• Receive internal and external calls, connect, hold, transfer and disconnect telephone calls,
• Check availability and confirm all bookings and distribute memos to the correct people in advance.
• Assist employees and visitors who are utilizing the conference facilities.
• Provide assistance with fire alarm and emergency evacuation procedures.
• Ensure that reception area is clean. Report any faults concerning cleaning and maintenance to the Facilities Business Unit and make necessary follow ups.
• Provide assistance with administration duties when requested by the supervisor  and or other employees.
• Assist with submission of Tenders, Database forms and record keeping for procurement submissions.

Knowledge and Experience

• 1 year working experience as a receptionist
• Customer care
• Basic administration skill
• Telephone etiquette
• Computer literate

BEHAVIOURAL ATTRIBUTES:

• Neat/ appropriate presentable
• Welcoming
• Honesty
• Accuracy
• Punctual
• Organized
• Ethical
• Friendly Good clear mind
• Trustworthy

• Initiative
• Self-starter
• Assertiveness
• Self-motivated
• Team player
• Organized and deadline driven
• Customer-service orientated
• Professional communication skills
• Friendly

EDUCATIONAL QUALIFICATIONS:

• Grade 12,
• A certificate in Customer care or Reception work will be an added advantage

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, click the apply button below.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to positive vetting results. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.

Applications submitted on CGS social media platforms will not be considered.

Closing Date: 28 November 2024