Secretary – Vuselela TVET College

Current Vacancies

VUSELELA TVET COLLEGE

INVITES SUITABLY QUALIFIED CANDIDATES TO APPLY FOR THE FOLLOWING POST:

SECRETARY IN THE OFFICE OF THE PRINCIPAL

Post:                  Secretary in the Office of the Principal

Reference No:   SC/01/2022

Centre:               Corporate Centre

Salary:                R176 310.00 per annum (SL5)

Duration:            Permanent

REQUIREMENTS

• Matric certificate/Grade 12
• Recognized National Diploma in Public Administration/Business Management/Office Management (NQF Level 6) or equivalent qualification.
• Knowledge and understanding of the TVET/CET Administration
• Basic knowledge of Financial Administration.
• Proven computer literacy, including advanced Microsoft Office suite (Word, Excel, Power-Point and Outlook).
• A valid driver’s license will be an added advantage.

COMPETENCIES AND PERSONAL ATTRIBUTES

• Report-writing skills
• Proven minutes taking skills
• Planning and Organizing
• Communication and Interpersonal skills
• Client service focus
• Integrity
• Committed
• Proactive
• Loyal

DUTIES

• Draft all letters, submissions and memorandums.
• Preparing supporting documents for meetings, receive and distribution of stationery to the relevant officials.
• Assisting in the establishment and implementation of effective records and document management systems in the office of the Principal.
• Ensuring meetings are effectively organised and liaising with the Chair to plan meetings.
• Coordinate all logistical arrangements for travelling and meetings etc.
• Processing of claims for travelling and meetings etc.
• Arrange all meetings, proceedings and activities of the above structures.
• Compile agenda, minutes, reports and other records of the above structures.
• Distributions of relevant documents for meetings of above structures.
• Assist in keeping a register of resolutions and supporting all relevant Council Members/Managers/Officials through continuous correspondence to remind them of what needs to be done.
• Safe keeping of approved minutes are signed off and safely kept.

PLEASE NOTE THE FOLLOWING

• All shortlisted candidates may be expected to participate in an assessment of his/her experience in the above areas.
• Suitable candidates will be subjected to a personal suitability check (criminal record, citizenship, credit record checks (where applicable), qualifications and employment verification.
• Applications must be submitted on new Z83 form obtainable from any Public Service department and must be accompanied by a recent CV, as well as valid certified copies of qualifications and identity document.
• All COVID-19 directives will be adhered to and no physical nor posted applications will be accepted.

ENQUIRIES

Mrs LL Tladi – Tel: 018 406 7800/13 (during office hours)

CLOSING DATE

Friday, 4 February 2022 at 13:00.

APPLICATIONS MUST BE FORWARDED TO:

HR Manager: Mr QT Mthimkhulu

teddym@vuselelacollege.co.za

NB: APPLICATION DOCUMENTATIONS MUST BE SCANNED IN ONE PDF DOCUMENT